Real Estate Transaction Coordinator

Real Estate Transaction Coordinator – Pavago Position Type: Full-Time, RemoteUS Hours Overview Our client is seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to manage the full transaction lifecycle for single‑family property acquisitions and dispositions. The Coordinator will serve as the central point of communication between sellers, buyers, agents, title companies, and internal teams, focusing on timelines, documentation accuracy, and proactive problem‑solving. Responsibilities Oversee the full transaction process from contract execution through closing for single‑family properties. Ensure all transaction steps are completed accurately and within required timelines, managing a high volume of active transactions simultaneously. Draft, send, and manage purchase and sale agreements, including amendments and addenda; ensure proper e‑signature execution and maintain strict version control. Track and enforce all critical milestones, including contingencies, inspections, financing requirements, and closing dates; proactively identify risks, delays, or bottlenecks and drive resolution. Coordinate inspections and property access; manage title and closing workflows, including lien follow‑ups and curative items; resolve issues with title companies for clean closings. Maintain daily communication with all stakeholders and provide clear, professional updates throughout the transaction process. Keep real‑time transaction records updated in CRM and tracking systems; provide regular status updates to leadership and ensure data accuracy and pipeline visibility. Required Experience & Skills Proven experience as a Real Estate Transaction Coordinator handling single‑family purchase and sale transactions from contract to close. Strong familiarity with wholesale real estate transactions. Excellent phone and written communication skills; comfortable speaking daily with sellers, buyers, agents, and title companies. Ability to manage 30–50 active transactions simultaneously without errors or missed deadlines. Proficiency with Gmail, Google Sheets, Google Calendar, e‑signature tools (HelloSign, Dropbox Sign), and CRM systems (Salesforce preferred). Ideal Experience & Skills Experience coordinating off‑market or investor‑driven acquisitions. Familiarity with U.S.-based real estate clients and title processes. Ability to independently handle title issues, lien resolutions, and curative workflows. Background in high‑volume real estate environments such as wholesalers, investment firms, or iBuyers. Experience with process documentation and KPI‑driven reporting. Typical Day Review active transactions and upcoming deadlines at the start of the day. Communicate with sellers, buyers, agents, and title companies to resolve outstanding items. Draft and send contracts, amendments, and addenda as needed. Coordinate inspections and follow up on title and closing requirements. Update CRM records to reflect real‑time transaction status. Proactively flag risks and provide progress updates to leadership. Key Metrics for Success (KPIs) Zero missed deadlines or contingencies. On‑time closings across all assigned transactions. Accuracy of contracts and transaction documentation. Effective management of 30–50 concurrent transactions. Clear, timely communication with all transaction stakeholders. Consistent CRM hygiene and reporting accuracy. Interview Process Initial phone screen Video interview with Pavago recruiter Client interview Offer and background verification Location : Bogota, D.C., Capital District, Colombia (Remote) #J-18808-Ljbffr