Executive Assistant, Americas
hace 2 semanas
Job Description Summary For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open‑door culture that values diversity and innovative thinking. In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences. We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm. HarbourVest is an equal opportunity employer. This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed. We are seeking an experienced Executive Assistant to support members of the Americas Human Resources team with a wide array of administrative responsibilities. This is an outstanding chance to join a dynamic team at HarbourVest Partners where your contributions will help the firm reach our ambitious goals The ideal candidate is someone who is: Highly organized and able to balance multiple responsibilities and prioritize effectively. A self‑directed great teammate who can work independently to fulfill their responsibilities. Able to communicate professionally and confidently with colleagues of all levels and across multiple teams. Flexible and adaptable to shifting priorities. What you will do: Plan and coordinate meetings, both virtual and in‑person, with internal and external parties, often coordinating across multiple geographies and time zones. Schedule candidate and hiring manager interviews on behalf of the Talent Acquisition team. Book travel arrangements, supervise last‑minute changes as needed. Prepare expense reports promptly and collaborate with other Executive Administrative staff to align expenses incurred for travel with colleagues. Assist with planning and accomplishing team events to foster collaboration and inclusion. What you bring: Excellent bi‑lingual (English/Spanish) verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Outstanding organization and time management abilities. A motivated, self‑starting attitude with the ability to work independently as well as part of a team. Proven ability to coordinate travel arrangements effectively. Strong attention to detail, ensuring flawless execution of tasks. Operates with a bias for action. Experience: 5–8 years of administrative experience in Investment Management or Financial Services preferred. Workday experience a plus. #LI-Hybrid #J-18808-Ljbffr
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