Executive Support Specialist for High-Profile Real Estate Entrepreneur
hace 1 mes
This is a remote, freelance position in the real estate industry.
Role Overview: Executive Support Specialist for High-Profile Real Estate Entrepreneur
Schedule:
- 4 hours/day, flexible hours within Miami business hours
Client Timezone: Miami, FL
A high-profile real estate executive seeks an exceptionally organized and discreet Personal Assistant to support their busy schedule. This role offers a unique opportunity to streamline the life of a dynamic leader, handling everything from complex scheduling to sensitive document management. The ideal candidate will be the linchpin in maintaining order across various aspects of the executive's life, from coordinating with legal teams to managing family obligations.
Responsibilities:- Manage the executive's intricate personal and professional calendar efficiently.
- Coordinate seamless travel arrangements, ensuring smooth logistics.
- Oversee meticulous document control, including organizing financial records and legal paperwork.
- Track and process invoices for both personal and business expenses.
- Assist with family-related tasks, such as coordinating school pick-ups and parent-teacher conferences.
- Maintain organized email communications, prioritizing and responding as needed.
- Liaise with legal teams, ensuring all necessary documents are prepared and filed timely.
- Support small capital improvement projects, assisting with coordination and follow-up.
- Adapt quickly to changing priorities, providing flexible support as needs evolve.
- 2-3 years of experience in a personal assistant role, preferably in a high-pressure environment.
- Exceptional organizational skills with a talent for juggling multiple priorities.
- Proficiency in Microsoft Office suite, with advanced Excel skills for data management.
- Outstanding written and verbal communication skills in English.
- Proven ability to handle confidential information with utmost discretion.
- Adaptability and resilience in the face of changing schedules and priorities.
- Strong problem-solving skills and proactive approach to anticipating needs.
- Familiarity with real estate or legal processes a plus.
- Availability during Miami, FL business hours.
Estimated Salary Range: $60,000 - $80,000 per annum, depending on experience.
Benefits include permanent work-from-home arrangement, immediate hiring, and a steady freelance job opportunity with BruntWork.
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