Administrative Specialist for Commercial Real Estate Compliance

hace 1 día


Bogotá, Bogotá D.E., Colombia Ingepsy A tiempo completo

Job Overview

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Ingepsy is a fast-paced commercial real estate compliance firm seeking an experienced Administrative Specialist to join our team. This role offers a unique blend of administrative expertise and industry-specific knowledge, with potential for growth into more senior positions.

About the Role

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The Administrative Specialist will be responsible for managing critical tasks that keep the business running smoothly, from contact management and bookkeeping to research projects and document review. This is a remote position, requiring 40 hours per week Monday to Friday 8:30am - 5:00pm California Time (11:30 PM to 8:00 AM PHT) with 30 minutes unpaid lunch (8 paid hours per day).

Responsibilities

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Key Responsibilities:

  • Efficiently manage contacts using RingCentral phone system and CRM software
  • Perform basic bookkeeping duties, including tracking payments and associating them with specific deals
  • Conduct weekly follow-ups on unpaid invoices to maintain healthy cash flow
  • Lead and assist with research projects, collaborating with professional researchers when needed
  • Oversee real estate listing management, including posting and removing listings as required
  • Handle email correspondence for the company president, ensuring timely and professional communication
  • Review and process documents related to real estate compliance, maintaining attention to detail
  • Develop and refine processes for various administrative tasks, improving overall efficiency
  • Potentially communicate with clients via email for tasks such as payment reminders
  • Assist in creating and maintaining documentation for company processes and procedures

Requirements

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Requirements:

  • Proficiency in Google Suite and Microsoft Office applications
  • Experience with CRM systems and ability to quickly adapt to new software tools
  • Real estate background preferred
  • Strong organizational skills with excellent attention to detail
  • Exceptional time management abilities and capacity to prioritize tasks effectively
  • Outstanding written and verbal communication skills
  • Self-motivated with the ability to work independently and proactively
  • Basic understanding of bookkeeping principles and practices
  • Familiarity with real estate terminology and processes (preferred but not required)
  • Ability to work US time zone hours
  • Willingness to learn and grow within the role, potentially taking on increased responsibilities over time
  • Discretion and ability to handle confidential information with utmost professionalism

Benefits

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Ingepsy offers a competitive salary of $45,000 per year, commensurate with experience, plus HMO coverage for eligible locations. This is an independent contractor position with steady freelance job opportunities.



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