Administrative Specialist for Commercial Real Estate Compliance
hace 1 día
Job Overview
">Ingepsy is a fast-paced commercial real estate compliance firm seeking an experienced Administrative Specialist to join our team. This role offers a unique blend of administrative expertise and industry-specific knowledge, with potential for growth into more senior positions.
About the Role
">The Administrative Specialist will be responsible for managing critical tasks that keep the business running smoothly, from contact management and bookkeeping to research projects and document review. This is a remote position, requiring 40 hours per week Monday to Friday 8:30am - 5:00pm California Time (11:30 PM to 8:00 AM PHT) with 30 minutes unpaid lunch (8 paid hours per day).
Responsibilities
">Key Responsibilities:
- Efficiently manage contacts using RingCentral phone system and CRM software
- Perform basic bookkeeping duties, including tracking payments and associating them with specific deals
- Conduct weekly follow-ups on unpaid invoices to maintain healthy cash flow
- Lead and assist with research projects, collaborating with professional researchers when needed
- Oversee real estate listing management, including posting and removing listings as required
- Handle email correspondence for the company president, ensuring timely and professional communication
- Review and process documents related to real estate compliance, maintaining attention to detail
- Develop and refine processes for various administrative tasks, improving overall efficiency
- Potentially communicate with clients via email for tasks such as payment reminders
- Assist in creating and maintaining documentation for company processes and procedures
Requirements
">Requirements:
- Proficiency in Google Suite and Microsoft Office applications
- Experience with CRM systems and ability to quickly adapt to new software tools
- Real estate background preferred
- Strong organizational skills with excellent attention to detail
- Exceptional time management abilities and capacity to prioritize tasks effectively
- Outstanding written and verbal communication skills
- Self-motivated with the ability to work independently and proactively
- Basic understanding of bookkeeping principles and practices
- Familiarity with real estate terminology and processes (preferred but not required)
- Ability to work US time zone hours
- Willingness to learn and grow within the role, potentially taking on increased responsibilities over time
- Discretion and ability to handle confidential information with utmost professionalism
Benefits
">Ingepsy offers a competitive salary of $45,000 per year, commensurate with experience, plus HMO coverage for eligible locations. This is an independent contractor position with steady freelance job opportunities.
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