Procurement Contract Specialist

hace 7 días

Bogotá, Bogotá D.E., Colombia United Nations A tiempo completo
Job Title:

Procurement Contract Specialist


Job Summary:

The United Nations is seeking a
Procurement Contract Specialist to join its team. The successful
candidate will be responsible for managing contractual aspects of
procurement projects, establishing work programmes and schedules for
ongoing contracts, and reviewing procurement requests to ensure
completeness and adequacy.


Key Responsibilities:
  1. Assist in the management of contractual aspects of procurement
    projects
  2. Establish and maintain work programme and schedules for
    ongoing contracts and newly planned ones
  3. Review procurement requests submitted by projects, substantive
    units or field offices to ensure completeness and adequacy of the
    goods, services, and related procurement and contract specifications
  4. Ensure adherence to contractual agreements for material, equipment
    and production costs, performance requirements and delivery schedules
    by periodic and ad hoc checks
  5. Under the supervision of the Chief Acquisition Management, ensure
    the enforcement of UN contracts in consultation with the Supply
    Section, Contracts Administration Unit at UNHQs, as appropriate, and
    liaising with other Departments, including handling of claims and
    disputes, demanding specific performance, claiming against warranties,
    and other contractual remedies
  6. Assist in market research to keep abreast of significant market
    developments, researches and analyzes statistical information, and
    market reports on the world commodity situation, production patterns
    and availability of the goods and services to be contracted; identifies
    new technologies, products or services as well as new potential supply
    sources for the programme serviced; participates in the incorporation
    of the research and study results in the procurement programme; and
    identifies, evaluates and recommends potential suppliers and manufacturers
  7. Drafts relevant audit responses; maintains contract-related electronic
    and hardcopy files and records to ensure proper accountability; implements
    Contracts Management work program
  8. Administration of office, managing and liaising with vendors, assisting
    with budgetary reporting, and reconciliation of invoices
  9. Provides assistance with resolution of contractual and performance
    issues and interpretation of contracts, in collaboration with Procurement
    and Legal
  10. Contributes to the development and presentation of best practices,
    tools and lessons learned in relation to contract management
  11. Performs other duties as assigned


Required Skills and Qualifications:
  • Knowledge of policies, practices and regulations on management of
    supplies, purchasing and logistics
  • Ability to apply policies and regulations in an organizational
    environment
  • Ability to maintain accurate records and prepare reports on a wide
    variety of data
  • Professionalism
  • Communication
  • Planning and Organizing


Education:

High school diploma or equivalent is required.

Job-Specific Qualification: Certification in Project/Programme Management methodology by an accredited body is desirable.

Work Experience: At least five (5) years of progressively responsible experience in contracts management, procurement or administration is required.

Language: Fluency in English and Spanish (both oral and written) is required.

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