Office Coordinator

We are seeking a highly organized and detail-oriented Office Associate to join our team at Puente de la Costa Sur. As the first point of contact for our organization, you will be responsible for providing exceptional customer service to visitors, program participants, and staff members.

1. Provide administrative support to our directors, including document preparation, scanning, faxing, and distribution.
2. Triage visitors to the right department or person, ensuring efficient and effective communication.
3. Manage office supplies, maintain a clean and organized workspace, and ensure the reception area is tidy and welcoming.
4. Assist with planning and preparation of meetings and conferences, including setup and cleanup.
5. Provide support to our Executive Director and Executive Assistant as needed.
6. Efficiently order and maintain an inventory of office supplies, including paper, water, coffee, and bathroom essentials.
7. Responsible for maintaining the admin shed organized and tidy.
8. Keep reception information up-to-date, including business cards, referral forms, application forms, program flyers, and other relevant materials.
9. Assist donors with financial and in-kind donations by reaching out to the program director.
10. Maintain the kitchen clean and organized.
11. Perform other duties as necessary, as required by the supervisor or Director of the Day.
12. Attend staff meetings, retreats, and other meetings as needed, and participate in organizational events, including trainings, fundraising, and program meetings.
13. Provide organizational support as needed.
14. Drive participants as needed for programming or organizational needs using Puente vehicles and/or personal vehicles.
15. Maintain confidentiality about participant's personal information, cases, and services, as instructed by leadership.

1. AA Degree or three years of relevant professional experience.
2. Experience with in-person and over-the-phone customer service.
3. Able to handle complex situations semi-independently.
4. Experience working in a hybrid environment, preferred.
5. Knowledge of the South Coast or experience working in a rural community, preferred.
6. Ability to work effectively as part of a culturally diverse team.
7. Availability to work some nights a week and occasionally on weekends.
8. Competent written and verbal communication skills in English and Spanish.
9. Competent skills with Microsoft Office products, including Word, Excel, Outlook, and TEAMS.
10. Current California Driver's License and ability to drive to work-related functions in and around Pescadero, La Honda, Loma Mar, San Gregorio, Half Moon Bay, and the Bay Area.
11. Cultural competency to work with community members from diverse backgrounds, class, and race.