Transport Assistant

This position is within the Service Delivery in the United Nations Verification Mission in Colombia (UNVMC), in Bogota. The Transport Assistant reports to the Chief transport officer. The incumbent is responsible for the completion of a variety of specialized activities enabling the efficient operations of the transportation/vehicle fleet in line with UN Rules and Regulations.

**Responsibilities**:
Within delegated authority, the Transport Assistant will be responsible for the following duties:

- Issues vehicles in accordance with vehicles establishment committee (VEC) decisions and Chief Transport Officer (CTO) guidance.
- Participates in innovative projects for transport digital platforms on Global Positioning System (GPS) tracking, fleet management and data analytics to enhance efficiency as guided by the standard operating procedure (SOP).
- Enters data, updates, and verifies all information and records of UN-Owned transport assets in UMOJA.
- Raises discrepancy and defect reports for incoming assets that are not in accordance with specifications outlined in Purchase Order(s).
- Conducts random and scheduled physical verification checks, ensuring that all vehicle/ asset related databases are updated.
- Maintains complete records and documents of all related transactions and entries.
- Generates complete and up-to-date inventory reports.
- Assists in processing write-off request for vehicles and equipment.
- Generates correspondence and relevant status reports/technical reports as required for preparation of Business performance reports.
- Perform vendor evaluation on the Contract Performance Reporting Tool (CPRT) platform.
- Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions.
- Performs other duties, as assigned.

Competencies

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
A valid driving license and certificate of safe driving is required.

Work Experience

Experience with Microsoft Power Business Intelligence (BI), data analytics and reporting are desirable.

Experience in motor vehicle transport operations or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in both English and Spanish is required.
NOTE: Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Assessment

Special Notice
- While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
- At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities.
- As per the Staff Rule 4.4 if a serving staff member in the General Service (GS) or National Professional Officer (NPO) category applies and gets selected for a temporary job opening in another duty station, the GS or NPO staff member would have to be separated and reappointed on a temporary appointment since a lien cannot be maintained on their parent position. The expenses related to the movement of a GS or NPO are not covered by the Organization.
- Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retiree