Executive Assistant

hace 3 semanas

Colombia Roads Consulting A tiempo completo

The Executive Assistant will support the Director in executing their daily and quarterly tasks as the company-wide goals.

The Executive Assistant possesses qualities such as promptness, organization, attention to detail, flexibility, patience, and determination.

You will work well independently and on a team in this role.

Your daily routines include interaction with employees of all levels, external partners, company clients, and prospects.

**Education**

High School Diploma

Administrative management careers

Desirable Master

**Training or Expertise**

High English level (Well spoken, well written)

Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)

**Experience**

2+ years of executive and administrative support (Desirable remotely)

Experience strategically supporting multiple senior leaders

**JOB FUNCTIONS**

Professional and Personal Calendar management. Maintain complex and detailed calendars with keen attention to detail.

Keep reminders for the Executive’s meetings and events.

Manage and assist the Executive’s projects.

Manage the coordination and logistics of both internal and external meetings and events.

Ordering and purchasing merchandise on behalf of the Executive as requested.

Screen incoming calls and determine the level of priority, while using caution in dispensing information.

Call prospective clients to inform them about the company’s services and policies

Create, edit, and assist with all the meeting presentations (PowerPoints, PDF, spreadsheets)

Arrange travels to ensure consistency in obtaining necessary travel documents including Visa/passport while maintaining expenses/credit card reconciliations necessary.

Handle regular activities without prompting and advise in advance of any issues or delays.

Balance multiple deadlines, schedule appointments, plan leadership meetings, capture and report out meeting minutes and maintain complex and changing calendars

Conserves time by completing research, capturing timelines, and responding to requests on behalf of the Director.

**REQUIRED SKILLS**

2+ years of executive and administrative support

Excellent use of grammar and punctuation. Strong interpersonal, written, and oral communication skills (English)

Driven, proactive thinker, highly organized with exceptional communication skills, and fully capable to take initiative, manage and oversee a variety of high-priority projects from multiple management and professional levels successfully with mínimal direction

Proficient with Microsoft Office suites (Word, Excel, PowerPoint, Outlook, Teams)

Ability to work in a fast-paced environment

Detail-oriented

Ability to juggle multiple tasks at once

Experience in handling confidential and sensitive information with discretion

Very Patient, Responsible, Extremely punctual

Willing to learn and take on new challenges with a flexible, can-do attitude (Looking for someone who ambitions a career with our company
- long term)

**Salary**: $4’000.000 COP Monthly

Schedule: Monday to Friday from 9:00 AM - 6:00 PM EST

**However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.**

Internet and computer must be covered by the employee

**Salary**: $3,500,000 - $4,000,000 per month

**Experience**:

- Admin/ Executive Assistant: 3 years (required)

**Language**:

- English (required)

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