Property Management Officer

hace 2 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located in the United Nations Verification Mission in Colombia (UNVMC). The Property Management Officer reports to the Chief Supply Chain and Service Delivery. The Property Management Officer is responsible of the management of all property management support operations of UNVMC (Receiving and Inspection, Property Control and Inventory, Property Disposal). The incumbent efficiently and effectively manages property management support operations within the entire asset life cycle (receiving, controlling, disposal and reporting) of UN property in the Mission.

**Responsibilities**:
- Plans the property management support operations, monitors progress through statistical analysis of database records and monthly progress reports for the Unit;
- Monitors ongoing operations of the Unit, undertaking regular site visits of field mission offices and carries out physical inspections and verification of UN property;
- Liaises with the Self Accounting Units, Procurement Unit and Movement Control Unit at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN property;
- Plans and supervises proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;
- Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at the mission in conformance with Administrative Instructions, the Logistics Support Division/ Department of Operational Support (LSD/DOS) guidelines and mission Property Management standard operating procedures;
- Ensures proper utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
- Processes all incoming shipments through Umoja and prepares Receiving and Inspection reports on Umoja Inventory Management System;
- Monitors the Umoja Inventory Management database, ensuring anomalies are identified in Discrepancy Reports and addressed immediately;
- Prepares periodic performance reports in line with the LSD quarterly reporting regime, review and ensure accuracy of data;
- Prepares accurate and auditable statistical reports for management in missions and LSD/DOS and drafts correspondence, as required;
- Drafts Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Unit, including terms of reference and job descriptions for the staff in the Unit;
- Identifies issues and implements solutions to problematic areas related to Property Management;
- Ensures proper maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records;
- Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process;
- Prepares and verifies periodic IPSAS financial reports on Property, Plant and Equipment (PP&E) and Inventory (year-end reports, monthly reports), ensures timely submission as per the LSD Guidelines.
- Performs other duties as required.

Competencies
Professionalism:
Leadership:
Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement, does not accept the status quo; Shows the courage to take unpopular stands.

Teamwork:
Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation:
Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes
and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Certification in Supply Chain (SCOR-P, CSCP, CLTD or equivalent) is desirable.

Certification in Project /Prog

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