Procurement Technician I

hace 4 semanas

Bogota, Colombia World Health Organization A tiempo completo

**Grade**: G6

**Contractual Arrangement**: Fixed-term appointment

**Contract Duration (Years, Months, Days)**: One year, first year probationary period. Post of limited duration.

**Job Posting**: Jun 4, 2024, 8:41:55 AM

**Closing Date**: Jun 25, 2024, 4:59:00 PM

**Primary Location**: Colombia-Bogota

**Organization**: PAHO/WHO Representation, Colombia

**Schedule**: Full-time


**OBJECTIVE OF THE OFFICE/DEPARTMENT**

**This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)**

PAHO Country Offices are responsible for ensuring that the Pan American Health Organization / World Health Organization (PAHO/WHO) country program of technical cooperation and its country presence provides adequate support to the national health development process and, at the same time, enables the country/ies to shape the subregional, regional and global health agendas. The PAHO/WHO Country Office is the basic organizational unit for technical cooperation within the country/ies, drawing on PAHO/WHO resources from all levels and all parts of the Organization.

**DESCRIPTION OF DUTIES**

Under the general supervision of the PAHO/WHO Representative and the direct supervision of the Administrator, the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
1. Supervise and coordinate all administrative activities of the Procurement Team, verifying that all procurement transactions are done in accordance with established rules, regulations, and procedures; provide supervision, direction and guidance to assigned personnel; consolidate reports, communicate with counterparts and providers, control, monitor and follow up on the delivery of goods and services;
2. Process, review and analyze local and international purchase requests; prepare purchase orders, contracts and amendments. Review invoices and other procurement or shipping documents and correspondence in accordance with established procedures; prepare requests for quotation, invitations to bid or request for proposals; verify availability of funds; draft Contract Review Committee justification forms, as required and secure necessary approvals; calculate and process tax exemptions, exports licenses, customs clearances, etc.;
3. Submit for approval of PRO, procurement actions that are above the delegation of authority of the PWR;
4. Review offers for price reasonableness, adequacy of material offered and acceptability of the terms and conditions of the solicitation, including delivery date and shipping requirements;
5. Coordinate the customs clearance process of international purchases of perishable materials, household effects, and vehicles, following-up on government procedures for privileges and immunities (franchises, tax exemptions, exports licenses, commitment certificates, etc.) through the Ministry of Foreign Affairs, Ministry of Finance, and Customs Office, etc.;
6. Supervise the general process of purchase orders; prepare local invoices and prepare them under the Procurement Refundable System and the Revolving Fund; maintain payment information up-to-date and generate correspondence; maintain databases and process procurement actions utilizing the procurement system; maintain purchase control files, monitor and follow up on all purchases; close out files after all actions have been completed;
7. Monitor the entry and delivery of purchases, supplies, and equipment; verify condition of goods; initiate requests for insurance claims on lost or damaged goods; process replacement or repair of goods; assist other staff in the Office with any procurement-related matter; coordinate logistics of customs clearance of imports, including dates and imports documents, etc.;
8. Initiate and/or approve, monitor and report on procurement-related actions in the PASB Management Information System (PMIS);
9. Prepare instructions for day-to-day operations, administrative procedures, etc.; prepare correspondence in on own initiative, or from verbal instructions; enter data on computerized system; generate statistical or ad-hoc reports, as requested;
10. Monitor and ensure with technical teams that all purchases made for donation are properly delivered, received and acknowledged; ensure that files of goods purchased for internal use are duly registered in the inventory by General Services;
11. Perform other procurement related duties such as: answer telephone queries from vendors or requisitioners concerning requests for quotations or invitations to bid; maintain control and vendor files and a call-up system to ensure timely action on procurements in process; prepare draft translations of correspondence, when required;
12. Participate in the committee responsible for the design of databases for the establishment of a data bank of suppliers, mechanisms of prequalification in accordance with established procurement guidelines and procedures;
13. Perform other related duties, as

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