Administrative Assistant

hace 2 semanas

Bogota, Colombia United Nations A tiempo completo

This position is located in the Office of Special Representative Secretary-General (OSRSG) of the United Nations Verification Mission in Colombia (UNVMC) in Bogota. The Administrative Assistant (G-6) will report to the Liaison Officer P4.

**Responsibilities**:
HUMAN RESOURCES MANAGEMENT:

- Responds to enquiries and provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service, duties and responsibilities, and entitlements under the Staff Rules and Regulations.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.

BUDGET AND FINANCE:

- Assists in the preparation and review of financial and human resource proposals/requirements.
- Consolidates budget/work programme with respect to Headquarters’ budget, trust funds, grants and procurement.
- Monitors expenditures and compares with approved budget; prepares adjustments as necessary.
- Assists the supervisor when required in the elaboration of resource requirements for budget submissions.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

GENERAL ADMINISTRATION:

- Drafts routine correspondence to respond to enquiries in respect to relevant administrative, financial audit, personnel matters.
- Coordinates extensively with services, sections and units across the Mission and liaises frequently with internal team members in the field mission.
- Performs other related administrative duties, as required (e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating seminars, conferences and translations).
- Compiles the inputs delivered by the substantive areas including briefing materials and talking points for the SRSG use. Edits documents before submitting to supervisor. Drafts correspondence at the supervisor´s request.
- May be required to support the protocol, supporting high-level events, trainings and seminars at the OSRSG and any other office, as required.
- Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions.

CONTRACT ADMINISTRATION:

- Assists with day-to-day administration of contracts between the office and external contractors for outsourced services.
- Audits the contractors' invoices against the goods and services provided by the contractor as and when required.
- Processes the payment of contractors' invoices and monitor payments.
- Prepares and processes all forms and permissions for contractual and work office staff, including UN grounds passes, property passes, UN parking permits, swipe-card access and door keys.
- Performs other duties, as required.

Competencies

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
Technical Certificate or training in administration, business or accounting is desirable.

Certificate on Microsoft office package is desirable.

Work Experience

Experience working for the United Nations Agencies, Funds and Programmes or similar international organization is desirable.

A minimum of five (5) years managing budget issues is desirable

Experience with Enterprise Resource Planning (ERP) systems, e.g. UMOJA, FSS or similar systems is desirable.

Experience working in the front office of the senior management in the United Nations common system or similar international organization is desirable.

Experience organizing high-level events and trainings is desirable.

Experience on protocol issues is desirable.

Languages
English and French are the

  • Virtual Administrative Assistant

    hace 4 semanas

    Bogota, Colombia Chef's Deal Restaurant Equipment Co. A tiempo completo

    Job Title: Virtual Assistant Location: Remote **Job Description**: We are seeking a highly organized and tech-savvy Virtual Assistant to support our growing team. As a remote worker, you will handle a variety of administrative tasks to help keep our business running smoothly. **Responsibilities**: - Manage calendars, schedule meetings and appointments -...

  • Trainee Administrative Assistant

    hace 4 semanas

    Bogota, Colombia PK Global A tiempo completo

    Job Title: Trainee Administrative Assistant **Job Description**: Aprendices Tecnicos, Tecnologos y Universitarios de diferentes areas - ** 30 Interns** with Physical Disability Academic Profile: Filling Staring Day: November 1, 2023 (Lectiva phase) - May 2025 (Productive phase) - ** 30 Interns** Different academic profiles according to the assigned...

  • Trainee Administrative Assistant

    hace 3 semanas

    Bogota, Colombia Webhelp A tiempo completo

    **Real Estate** **Location** - Bogota, Colombia*** Job Title: Trainee Administrative Assistant **Job Description**: Aprendices Tecnicos, Tecnologos y Universitarios de diferentes areas - ** 30 Interns** with Physical Disability Academic Profile: Filling Staring Day: November 1, 2023 (Lectiva phase) - May 2025 (Productive phase) - ** 30...

  • Virtual Assistant

    hace 4 semanas

    Bogota, Colombia ProcesosBilingues A tiempo completo

    **Title: Virtual Assistant** Are you skilled at managing calls, scheduling appointments, preparing clients for Zoom meetings, and handling administrative tasks with finesse? We're looking for a proactive Virtual Assistant to join our team! **Responsibilities**: - Make phone calls and manage correspondence efficiently. - Schedule and confirm appointments...

  • Bilingual Administrative Assistant

    hace 1 semana

    Bogota, Colombia ProcesosBilingues A tiempo completo

    We are looking to hire a female bilingual professional Personal Assistant for Financial Firm for a full-time, on-site position **Job Description**: - Manage & develop new Leads - Receive agents calls and direct accordingly. - Assist Inmigration Lawyer for visa processes - Follow up with current clients and transaction (title company, real estate lawyer,...

  • Executive Assistant

    hace 5 días

    Bogota, Colombia Sur A tiempo completo

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills...

  • Va Legal Assistant

    hace 1 mes

    Bogota, Colombia Rob Levine & Associates and Records on Time LLC A tiempo completo

    **VA Legal Assistant** **Rob Levine & Associates** Rob Levine & Associates is seeking a full-time Legal Assistant to join its growing VA disability team. A VA Case Manager plays a crucial role as the experienced administrative support staff to the VA Attorney or Agent in their respective pod. **Responsibilities** - Assisting attorneys with intake...

  • Executive Assistant

    hace 5 días

    Bogota, Colombia Sagan A tiempo completo

    **Job Title: Executive Assistant - Latam** **Location**: Remote (EST Timezone) **Working Schedule**: Monday - Friday, 9:00 AM to 6:00 PM EST Our company is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to our CEO and COO. As an Executive Assistant, you will play a crucial role in enabling...

  • Administrative Assistant

    hace 4 días

    Bogota, Colombia SYREN S.A A tiempo completo

    **Job Title: Administrative Assistant / Consumer Service Representative** **Location: Dublin, Ireland (Remote)** **Job Type: Full-Time** **Job Summary**: **Responsibilities**: **Customer Service** Ensure a high level of customer satisfaction through effective communication and problem resolution. **Administrative Support** Assist with general...

  • Administrative Assistant

    hace 4 semanas

    Bogota, Colombia TransUnion A tiempo completo

    TransUnion's Job Applicant Privacy Notice **What We'll Bring**: At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation. We are consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities while discovering...

  • Contractor, Administrative Assistant

    hace 7 días

    Bogota, Colombia PTC THERAPEUTICS A tiempo completo

    Job Description Summary: **Job Description**: Location: Bogotá, Colombia Temporary role Overview Founded in 1998, PTC Therapeutics is a global commercial, diversified biopharmaceutical company. Our team is deeply committed to a unifying purpose: Extending life’s moments for rare disease patients and their loved ones. PTC is a science-led,...

  • Assistant Administrative

    hace 7 días

    Bogota, Colombia Rockwell Automation A tiempo completo

    Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 25,000 employees who make the world better every day, we know we have something special. Behind our customers - amazing companies that help feed the world, provide life-saving medicine on a global scale,...

  • Office Manager

    hace 4 días

    Bogota, Colombia Edgeuno A tiempo completo

    We are in search of a highly talented **Office Manager / Executive Assistant** to join our amazing growing team. This professional will support a broad variety of administrative tasks that facilitate the C-level executives’ ability to effectively lead the organization; as well as being responsible for the efficient functioning of the Miami office through a...

  • Travel Assistant

    hace 4 semanas

    Bogota, Colombia United Nations A tiempo completo

    This position is located in the Regional Office for the Andean Region and the Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogotá, Colombia. The Travel Assistant will work under the overall guidance and direct supervision of the Assistant Administrative Officer. **Responsibilities**: The focus of...

  • Virtual Administrative and Bookkeeping Assistant

    hace 7 días

    Bogota, Colombia Outwork Staffing A tiempo completo

    **Schedule**: CST Schedule (40-50 hours per week) **Location**: Fully Remote (LatAm) **Salary**: 1300 - 1500 USD/month Join our team as a Virtual Administrative Assistant supporting a locally owned and operated carpet cleaning company—a key player in the home services industry. As a Virtual Admin Assistant, you'll play a pivotal role in the day-to-day...

  • Personal Digital Assistant

    hace 4 semanas

    Bogota, Colombia ABCW A tiempo completo

    ¿Te gustaría ser parte del equipo? La Personal Digital Assistant es la encargada de acompañar en su día a día a una de nuestras directivas en sus actividades. Si cuentas con un nível avanzado de inglés y ganas de aprender, esta posición puede ser para ti. **Requisitos**: Recién graduada o a espera de título en cualquier carrera administrativa. 6...

  • Office Assistant

    hace 1 mes

    Bogota, Colombia Green Building by Design, Inc. A tiempo completo

    **Spanish-English Administrative Assistant** Green Building by Design, Inc. is in the business of designing and building custom homes in California. We are looking for an individual to help us with the administration of everyday tasks. Bookkeeping: - Enter expenses and refunds. - Reconcile bank accounts. - Process payroll. - Process payments to...

  • Executive Assistant

    hace 4 semanas

    Bogota, Colombia Sagan A tiempo completo

    **Position Overview**: The Executive Assistant is a key administrative professional who provides high-level support to executives or senior management within an organization. This role is instrumental in ensuring the smooth operation of the executive's office and optimizing their productivity and efficiency. **Key Responsibilities**: - Conduct research...

  • Logistics Assistant

    hace 4 semanas

    Bogota, Colombia SGF Global A tiempo completo

    Prestigious Company in the Telecommunications sector is looking for a Bilingual Logistics Assistant (conversational level, will have to speak with foreign bosses and colleagues), in Bogotá. **Salary**: $2,000,000 Fixed term contract (1 year). Immediate availability. **Functions**: - Support the logistics process of the company, being in continuous...

  • Administrative Assistant- Weekends Off!

    hace 4 semanas

    Bogota, Colombia Profesor X A tiempo completo

    **ADMINISTRATIVE ASSISTANT - ENGLISH IS MANDATORY** **Tipo de Empleo**:Tiempo completo. 40 hrs/semana. Lunes - viernes. **Contrato a término indefinido. No se trabaja los fines de Semana.** Nível Avanzado de inglés. Trabajo **PRESENCIAL** **Ubicación: Bogotá, Cundinamarca** **Rango Salarial: $2.100.000 - $2.350.000** **A los 3 meses de estar con...