Exec Admin Assistant

hace 2 días

Bogotá Cundinamarca, Colombia PepsiCo A tiempo completo

Overview:
**We Are PepsiCo**

Join PepsiCo and dare to transform We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place.

Being part of PepsiCo means being part of one of the largest food and beverage companies in the world, with our iconic brands consumed more than a billion times a day in more than 200 countries.

PepsiCo has recognized brands such as DETODITO®, TROPICANA®, CHEESE TRIS®, CONCORDIA®, PLATANITOS®, KCHITOS®, among others.

A career at PepsiCo means working in a culture where all people are welcome. Here, you can dare to be you. No matter who you are, where you're from, or who you love, you can always influence the people around you and make a positive impact in the world.

**Know a little more**:PepsiCoJobs

Join PepsiCo, dare for better.

**Responsibilities**:
**The Opportunity**:
The Senior Executive Assistant plays a pivotal role in providing advanced support to key executives of levels (LG4 - LG7). Responsibilities include overseeing Travel & Expenses management, Reimbursement activities, Meetings & Visits coordination, and critical administrative functions, with an elevated focus on strategic support, AMEX Support, Travel & Logistics activities, and other essential administrative functions while remaining adaptable to additional tasks as requested.

**Your Impact**:
As **Exec Admin Assistant **l your responsibilities would consist of:
**Travel & Logistics**:

- Coordinate and book domestic and international travel for executives, including itineraries, flights, hotels, and transportation.
- Collect and organize receipts and documentation related to travel expenses.
- Prepare and submit expense reports on behalf of executives, ensuring compliance with company policies.

**Reimbursement**:

- Preparation of requisitions
- Collect and organize expense receipts, ensuring they align with company policies.
- Review receipts and invoice tickets sent by the executive.

**Meetings & Visits**:

- Schedule and organize meetings for executives, considering time zones and preferences.
- Arrange logistics for visitors, including accommodations, transportation, and meeting spaces.
- Maintain and update executives' calendars to reflect meetings, appointments, and events.

**AMEX**:

- Facilitate the issuance of American Express corporate cards for executives.
- Check Amex charges versus SAP Concur

**Local Admin**:

- Monitor and replenish office supplies, ensuring that essential items are always available.
- Engage with local vendors for services such as cleaning, catering, and office equipment maintenance.
- Ensure compliance with local regulations and handle any administrative requirements as needed

Qualifications:
**Who Are We Looking For?**
- Bachelor’s degree in human resources, Industrial engineering, Business Administration, or Related Field.
- 1-3 years of previous professional experience in HR Operations (or 1 year in Personal/Executive Assistance environment is preferred) and/or related education.
- Demonstrated ability to use initiative, work proactively, and adapt quickly to a constantly changing environment.
- Excellent spelling
- Excellent copywriting management
- Advanced English
- Management Assistance Experience
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Office package knowledge (Excel, PowerPoint, Outlook)
- Concur Travel system.

**What can you expect from us**:

- Opportunities to learn and develop every day through a wide range of programs.
- Internal digital platforms that promote self-learning.
- Development programs according to Leadership skills.
- Specialized training according to the role.
- Learning experiences with internal and external providers.
- We love to celebrate success, which is why we have recognition programs for seniority, behavior, leadership, moments of life, among others.
- Financial wellness programs that will help you reach your goals in all stages of life.
- A flexibility program that will allow you to balance your personal and work life, adapting your working day to your lifestyle.
- And because your family is also important to us, they can also enjoy benefits such as our Wellness Line, thousands of Agreements and Discounts, Scholarship programs for your children, Aid Plans for different moments of life, among others.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We respect and value diversity as a work force and innovation for the organization.

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