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Associate, Accounting

hace 4 meses

Bogota, Colombia Rainforest Alliance A tiempo completo

**Position summary**:
The Associate, Accounting & Administration is a key member of the Regions and Support units (Finance & Administration and IT) teams which includes Global Internal Compliance, Human Resources, Finance, IT, and Accounting. The Associate, Accounting & Administration handles the day-to-day business administration and human resources support for the Colombia team. You will perform HR, Global Internal Compliance, Finance, IT, Accounting, and Administrative activities for Colombia; coordinate country facilities and perform/submit all national registration requirements; and provide support and coordination with the Country Lead and regional functional counterparts to ensure the excellence in our financial, administrative, HR and other back-office functions in Colombia.

**Responsibilities**:
**_Accounting:_**
- Handle payroll (in coordination with the outsourcing company if is necessary);
- Process payments, review invoices, expense reports and advances, ensure all documentation is according to the local laws.
- Perform bookkeeping (as necessary) and preparation of monthly Office Accounting Report in coordination with the Regional Accounting lead, ensuring timely monthly close information is provided to Regional Lead, local staff training on timecards & expenses, handle locally issued corporate cards, facilitate local banking relationship, audit coordination, compliance with accounting P&Ps, coordinate with field offices/other RMs as needed, and preparation/submission of all local filings (tax and others);
- Provide financial management support (budgeting, financial reporting) as requested for locally run programmatic activities.

**_Administration:_**
- Handle national facilities including office budget, office space, home-based offices, vendors, lease, purchasing, country information, coordinate national safety & security planning, and serve as IT point-of-contact in country in coordination with the Country Lead and Regional lead(s).
- Facilitate/deliver training to local staff on key topics.
- Coordinate logistics for country visits by other Rainforest Alliance staff.
- Organize periodic team-building activities for the country office, and support logistics for events and workshops.
- Other tasks as assigned.

**_Global Internal Compliance:_**
- Work closely with the Regional GIC lead and in coordination with the legal team as needed to ensure branch/subsidiaries meets all compliance requirements and ensure procurement and national contracts meets all Rainforest Alliance and donor requirements.
- Prepare and manage consultant agreements, task orders, memorandum of understanding, other agreements.

**_Human Resources:_**
- Provide HR support in employment relations issues; provide guidance to management on local employment law, to include terminations, disciplinary and grievance, and other statutory employment requirements; lead all aspects of performance management processes; ensure compliance with Rainforest Alliance HR policies and procedures; monitor and handle vacation and paid leave logs.

**_Technology:_**
- Serve as IT point of contact, which includes local equipment procurement, distribution and inventory; coordination with IT vendors for service delivery; and providing feedback on local IT requirements and service delivery.
- Facilitate delivery of IT services and providing training support, including management/maintenance of conferencing equipment; advise, troubleshoot, and support staff on use of OneDrive, Confluence, Salesforce; support local servers and printers.

**Qualifications**:

- Bachelors' degree in Accounting, Business Administration or related fields
- Significant professional experience with accounting and office administration, preferably from non-for-profit organizations.
- Experience with national tax compliance.
- Intermediate level of English proficiency.
- Outstanding interpersonal and communication skills, both written and verbal.
- Strong team player; experience working successfully in cross-functional teams.
- Knowledge and experience with software such as Dynamix and Salesforce, is a plus.
- Knowledge of project management, is a plus.

**Job level**: 5A

**Salary**:Commensurate with experience.

**Deadline**:February 07, 2024

**WHO WE ARE**:
The Rainforest Alliance is creating a more sustainable world by using social and market forces to protect nature and improve the lives of farmers and forest communities. To achieve our mission, we partner with diverse allies around the world to drive positive change across global supply chains and in many of our most critically important natural landscapes.

Our alliance spans 70 countries and includes farmers and forest communities, companies, governments, civil society, and millions of individuals. Together we work to protect forests and biodiversity, take action on climate, and promote the rights and improve the livelihoods of rural people.

As an international nonprofit organization with more than 30 years of expe