Procurement Analyst

hace 1 mes

Bogotá, Bogotá D.E., Colombia United Nations Development Programme A tiempo completo

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UN Secretary-General established the UN SDG Action Campaign to inspire people and organizations from all backgrounds and every part of the world to take actions to achieve the Sustainable Development Goals, while holding decision-makers to account for progress society-wide. The UN SDG Action Campaign is hosted and supported by UNDP and is based in Bonn (Germany) with a lean team that marshals rapid support for new initiatives as opportunities arise and provides partners with on-demand strategic creative services that inspire SDG action with an engaged community of activists and concerned individuals.

The UN SDG Action Campaign is working closely with cities and local governments to showcase how they are actively contributing to implement Agenda 2030, accelerating transformative action to achieve the Sustainable Development Goals for all, and everywhere.

Within this context, the UN SDG Action Campaign is seeking to recruit a Procurement Analyst on Local Public Private Partnerships to support municipal service provision in support of SDGs. Local and regional governments are already responsible of over 65% of the SDG targets, most of them linked to basic service provision from water, sanitation, mobility, climate action, health or education. A big part of that service provision happens in partnership with private sector providers, municipalities across the world need to innovate and improve their procurement procedures and establish more strategic relations with the private sector within the framework of the accelerated action required to implement the SDGs in time for year 2030.

SDGs are genuinely interlinked with service provision at local level. To be able to deliver on Agenda 2030, local and regional governments need to establish contractual relationships with capable and trustworthy private sector providers, mostly through PPPs (Public Private Partnerships). The Procurement Analyst will support UNDP cities and their partners to generate knowledge through the exchange of experiences and by sharing common concerns and possible solutions to improve the effectiveness of PPPs for SDG delivery at local level.

The Procurement Analyst will support participant local and regional governments to improve their PPPs efficiency to align and deliver on Agenda 2030.

Duties and Responsibilities

Facilitate internal clients needs particularly in the area of procurement planning, contract management, and procurement processes, conducted by SDG Campaign.
  • Support the conduct of supply market analysis in order to understand how the market works, the direction, the competitiveness of the market, the key suppliers and the value that suppliers place on the organization.
  • Develop and manage the necessary tools (including internal Standard Operating Procedures) to streamline business procedures, e.g. updating and maintaining the data bases for different type of contracts including ICs, IPSAs, contract for goods and services, POs, Rosters, etc.
  • Exercise oversight of procurement processes including preparation and management of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
  • Facilitate elaboration and implementation of contract strategy, sourcing strategy, quality management, supplier selection, and improvement of procurement processes.
  • Facilitate the analysis of information required in the preparation of procurement plans and monitoring of its implementation.
  • Liaise with technical managers, review TOR and provide support to the technical evaluations.
  • Support SDG Campaign with the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).

Additionally, the Procurement Analyst will work with the UNDP-UN SDG Action Campaign Network to:

  • Promote exchange of experiences amongst participating local governments.
  • Identifying innovative platforms and tools available to improve SDG delivery at local level.
  • Elaborate and advise on legal instruments and pricing models.
  • Increase citizens usability and participation into service deliver.

Institutional arrangement

The incumbent will be under the overall supervision and guidance of the -Operations Manager based in Bonn, Germany and supporting additional activities for the UNDP Country Office in Colombia.

Competencies

Core Competencies:

1. Achieve results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

2. Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

3.Learn Continuously : LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

4. Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

5. Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

6. Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

7. Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies



Thematic Area
Name
Definition

Business Management
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels



Business Management
Operations Management
Ability to effectively plan, organize and oversee Organization's business the processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.

Business Management
Customer Satisfaction/Client Management
Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs.

Provide inputs to the development of customer service strategy.

Look for ways to add value beyond clients' immediate requests. Ability to anticipate client's upcoming needs and concerns.



Business Direction and Strategy
Negotiation and Influence
Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiates mutually acceptable solutions through compromise and creates "win-win" situations.

Procurement
Procure-to-Pay
Knowledge of purchase-to-pay cycles, concepts, principles and policies, and ability to apply this to strategic and/or practical situations.

2030 Agenda: Engagement & Effectiveness
Effectiveness
Project quality assurance

Required Skills and Experience

Education:
  • Advanced university degree (Master's Degree or equivalent) in Business, Law, Public Administration, Political Science, Urban Planning or related field is required.
  • A first-level university degree (Bachelor's Degree) in Business, Law, Public Administration Political Science, Urban Planning or related field in combination with additional 2 years of relevant work experience will be given due consideration in lieu of Master ́s degree.
  • CIPS level 3 or equivalent is mandatory, CIPS level above 3 is an asset.

Experience:
  • Up to 2 years (with Master ́s degree) or minimum 2 years (with Bachelor's Degree) of relevant work experience in procurement, contract management, contract administration, logistics/supply chain management is required.
  • Experience working on projects involving support to public administrations or SDG implementation will be an asset.

Desired skills in addition to the competencies covered in the Competencies section:

  • Proven experience in working with local governments and their associations is an asset.
  • Proven professional experience focusing on client management and working with a diverse team will be an asset.
  • Excellent analytical and communication skills (written, verbal, interpersonal and intercultural) is an asset.
  • Experience in knowledge sharing and advocacy, is a plus.
  • Experience and knowledge in working on public-private partnerships is a plus.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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