Admin Assistant
hace 4 semanas
This is a remote position.
Key Responsibilities
Communications
- Inbound Communications (Email, Call, Text)
- Manage four main types of inquiries: tenants, vendors, general inquiries, and other.
- Use tailored scripts for different callers/scenarios.
- Document each communication accurately, including summaries via email, notes, or guest cards.
- Identify and track action items, creating reminders, tasks, or calendar invites as needed.
- Regularly update the manager throughout the day, with a focus on urgent calls (using both intuition and an established schedule).
- Manage four main types of inquiries: tenants, vendors, general inquiries, and other.
- Outbound Communications (Email, Call, Text)
- Conduct outgoing communications to tenants and vendors, including updates, reminders, follow-ups, and scheduling.
- Relay responses to incoming inquiries.
- Set appointments, contact customer service, and handle related tasks.
- Document all communication, track action items, and keep the manager updated.
- Conduct outgoing communications to tenants and vendors, including updates, reminders, follow-ups, and scheduling.
- Inbound Communications (Email, Call, Text)
Data Entry
- Document all communications, set reminders, and create calendar invites.
- Basic Bookkeeping Tasks
- Populate fields (date, price, vendor, etc.) in spreadsheets or databases based on receipts or invoices.
- Convert emails or images to PDFs, edit, and label them with payment details.
- Populate fields (date, price, vendor, etc.) in spreadsheets or databases based on receipts or invoices.
- Populate fields in templates to assist in creating letters, documents, invoices, and receipts.
- Document all communications, set reminders, and create calendar invites.
Other Administrative Tasks
- Create and edit Word Documents, Excel Spreadsheets, PowerPoint Presentations, and PDFs.
- Maintain digital organization by converting documents to PDFs, renaming files/folders, and managing scanned documents/faxes.
- Review camera footage based on alerts or requests.
- Conduct research tasks using web resources such as Google and Google Maps.
- Create and edit Word Documents, Excel Spreadsheets, PowerPoint Presentations, and PDFs.
Web-Based Platforms
- Tools Provided for Access:
- Nextiva VOIP: For managing voice calls.
- Appfolio Property Management Software: For tenant and vendor notes, guest cards, activities, reminders, and data entry.
- Microsoft Outlook: For email management and scheduling.
- Microsoft OneDrive: For managing shared folders and documents.
- Microsoft Office Suite: Word, Excel, PowerPoint, etc.
- DW Spectrum: For camera system management.
- PDF Escape: For PDF editing.
- WhatsApp Business (Web-Based): For communication.
- Microsoft Team
- Nextiva VOIP: For managing voice calls.
- Tools Provided for Access:
Requirements
- Communication Skills: Exceptional English skills (written, spoken, and comprehension). Ability to communicate with callers, including those with heavy accents. (Spanish or Mandarin proficiency is a plus).
- Technical Skills: Familiarity with Microsoft software (Office Suite, OneDrive, Outlook), digital/web-based environments, and tools listed above.
- Work Environment: Quiet workspace with minimal background noise, reliable high-speed internet, and an up-to-date computer.
- Availability: Ability to work Monday–Friday, 9am–6pm with 1 hour unpaid lunch break
-
Exec Admin Assistant
hace 3 meses
Bogotá, Colombia PepsiCo A tiempo completoOverview We Are PepsiCo Join PepsiCo and dare to transform! We are the perfect place for curious people, thinkers and change agents. From leadership to front lines, we're excited about the future and working together to make the world a better place. Being part of PepsiCo means being part of one of the largest food and beverage companies in the world,...
-
Virtual Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoThis is a remote position.This job is open to Colombian residents only.Part Time 9 AM to 6 PM EDT (8:00 AM to 5:00 PM Colombia Time) English and Spanish Speaker (Bilingual)Our revamped website showcases our fresh approach to serving our clients. We are seeking a professional, detail-oriented bilingual virtual admin assistant to be the first point of contact...
-
Bilingual Admin Assistant
hace 6 días
Bogotá, Colombia BruntWork A tiempo completoThis is a remote position. Full-time Monday to Friday; 8:00am - 5:00pm California Time Client Overview We are a growing inspection company based in Southern California that specializes in inspecting air conditioning units. With over 8 years of experience, we have built a reputation for providing reliable and thorough inspections to our...
-
Admin and Operations Assistant
hace 3 meses
Bogotá, Cundinamarca, Colombia LetsGetChecked A tiempo completoLetsGetChecked is a global healthcare solutions company that provides the tools to manage health from home through health testing, virtual care, genetic sequencing, and medication delivery for a wide range of health and wellness conditions. LetsGetChecked's end-to-end model includes manufacturing, logistics, lab analysis, physician support, and prescription...
-
Admin Assistant
hace 2 semanas
Bogotá, Colombia Bruntwork A tiempo completoAdmin Assistant - Spanish and English Speaking This is a remote position. Schedule: 9 AM to 6 PM New Jersey time, Monday to Friday We are seeking a proactive and professional Bilingual Receptionist fluent in both English and Spanish to join our team. This position requires strong communication skills and the ability to work independently, handling...
-
Bilingual Administrative Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Description We are seeking a detail-oriented bilingual virtual admin assistant to be the first point of contact for our law firm. You'll answer our phones, route calls, take messages, and provide administrative support to keep our office running smoothly. We're looking for someone comfortable working with legal and private information who can multitask...
-
Legal Assistant
hace 2 meses
Bogotá, Colombia Somewhere A tiempo completoPosition: Legal Assistant Working hours: NegotiableSalary Range: $2000/month About the company:A real estate and small business development company. We focus on building real estate heavy businesses in tertiary markets where we enjoy reduced competition. A cornerstone of our advantage in the market is the knowledge we have accumulated for multiple...
-
Administrative Assistant
hace 2 meses
Bogotá, Cundinamarca, Colombia Consultative Examination Services, Inc. A tiempo completo**Requires**: Personal computer and high speed internet **Salary**:Salary is the equivalent of US$600/month **Work Days**: Monday to Friday, rotating Saturdays **Hours**: Work during business hours of 8 AM and 5 PM California, USA time **Paid Holidays Observed**: - All US Holidays New Year's Day - Jan 1 Memorial Day - Last Monday in May Independence...
-
Admin Assistant
hace 2 semanas
Bogotá, Colombia Bruntwork A tiempo completoThis is a remote position. Schedule : 20 hours / week minimum flexible during client business hours Hagerstown, MD Time Client Overview Join a dynamic, growing outpatient mental health facility in Baltimore, Maryland. This forward-thinking practice is dedicated to providing essential mental health services to diverse clientele, including...
-
Marketing Admin
hace 4 semanas
Bogotá, Colombia BruntWork A tiempo completoJob Description This is a remote position. Role Name: Marketing & Assistant to CEO Schedule: Part-time, 20 hours per week - flexible in UK business hours Remote position Alignment with UK time zone Client Overview Join a dynamic marketing agency franchise. The company specializes in providing marketing franchise opportunities while maintaining...
-
Marketing Admin
hace 4 semanas
Bogotá, Colombia BruntWork A tiempo completoThis is a remote position. Role Name: Marketing & Assistant to CEO Schedule: Part-time, 20 hours per week - flexible in UK business hours Remote position Alignment with UK time zone Client Overview Join a dynamic marketing agency franchise. The company specializes in providing marketing franchise opportunities while maintaining strong thought...
-
Marketing Admin
hace 4 semanas
Bogotá, Colombia BruntWork A tiempo completoThis is a remote position.Role Name: Marketing & Assistant to CEO Schedule: Part-time, 20 hours per week - flexible in UK business hours Remote position Alignment with UK time zone Client Overview Join a dynamic marketing agency franchise. The company specializes in providing marketing franchise opportunities while maintaining strong thought leadership in...
-
Executive Assistant
hace 3 semanas
Bogotá, Cundinamarca, Colombia Edgeuno A tiempo completoAs **Executive Assistant** at EdgeUno, you will collaborate closely with the executive leadership team supporting the CEO in a dynamic and fast-paced environment, contributing to the efficient and effective management of the organization. Your responsibilities will span strategic planning, operations oversight, and cross-functional coordination to optimize...
-
Executive Assistant
hace 3 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoRole OverviewThis is a remote position where you will be the linchpin in a multi-faceted business ecosystem, supporting a busy executive in managing crucial administrative tasks across several companies. The ideal candidate will be detail-oriented, with excellent organizational skills and the ability to manage multiple priorities.Key ResponsibilitiesCritical...
-
Bilingual Administrative Support Specialist
hace 3 semanas
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo["Job DescriptionThe BruntWork team is seeking a highly skilled Bilingual Administrative Assistant to join our virtual team. This is a remote position that requires excellent English and Spanish communication skills.As a Bilingual Administrative Assistant, you will be responsible for answering phones and emails, organizing the client’s emails, and...
-
Marketing Admin
hace 4 semanas
Bogotá, Colombia BruntWork A tiempo completoJob Description This is a remote position.Role Name: Marketing & Assistant to CEO Schedule: Part-time, 20 hours per week - flexible in UK business hours Remote position Alignment with UK time zone Client Overview Join a dynamic marketing agency franchise. The company specializes in providing marketing franchise opportunities while maintaining strong...
-
Virtual Assistant
hace 2 meses
Bogotá, Cundinamarca, Colombia NTHERM, LLC A tiempo completoJoin Our Dynamic Team as a Virtual Assistant! **About Us**:We’re a lively bunch running multiple LLCs, including a record label and a real estate business. If you're positive, open-minded, and ambitious, we want you! This is your chance to grow with us, handling a variety of tasks in a dynamic environment. **What You'll Be Doing**: - Light Bookkeeping:...
-
Marketing Operations Assistant
hace 2 semanas
Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completoMarketing & Assistant to CEO Job DescriptionWe're seeking a skilled Marketing & Executive Assistant to support our CEO at Bruntwork, a dynamic marketing agency franchise. This unique role combines hands-on marketing execution with high-level executive support.Key Responsibilities:Create and implement social media strategies across multiple platforms.Develop...
-
Senior Administrative Assistant
hace 1 mes
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob Title: Senior Admin AssistantJob Overview:This is a remote position that offers a unique opportunity to support high-level business operations across various industries.Key Responsibilities:Manage executive's email communications using advanced inbox management techniquesCoordinate complex travel arrangements and itinerariesHandle a wide range of...
-
Events Coordinator Assistant
hace 1 semana
Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completoJob OverviewThe Events Admin Assistant will serve as a vital support member for the company's events team, ensuring seamless execution and exceptional client experiences. This role requires strong organizational skills, attention to detail, and effective communication abilities.Key ResponsibilitiesDevelop and manage custom event plans using provided...