Transaction Coordinator

The Transaction Coordinator keeps day-to-day operations running smoothly across real estate acquisitions, renovations, listings, and rentals. This role manages the inbox and calendar, tracks projects and budgets, coordinates with contractors, keeps clients and investors informed, supports marketing and listings, and builds simple systems so recurring work gets done consistently. The goal is that nothing falls through the cracks. Inbox, Calendar and Daily Admin
- Manage the inbox: sort messages, flag priorities, and draft replies for approval.
- Manage the calendar and schedule appointments, showings, and site visits.
- Send a daily agenda with reminders for upcoming deadlines and follow-ups. Project Tracking and Checklists
- Organize documents, photos, and files in the shared drive.
- Maintain a master checklist for each property from purchase to rental.
- Track timelines for acquisitions, renovations, and listings.
- Flag delays, missing items, and next steps so nothing falls through the cracks. Construction Coordination
- Follow up with contractors for progress updates and photos.
- Track approved renovation budgets and project milestones. Client and Investor Communication
- Send clients regular progress updates with pictures.
- Keep clients updated through each stage of the process.
- Respond to basic inquiries and route important items to the Owner / Principal. Marketing and Listings
- Update the CRM and trackers with client and property details.
- Create flyers and marketing materials for properties and rentals.
- Prepare rental listings about two weeks before renovations are completed.
- Schedule and post basic social media content. Property Services and Process Support
- Schedule and coordinate cleaning services for units.
- Use AI tools to build SOPs, templates, and checklists for recurring tasks. Skills, Knowledge And Expertise
- Must be fluent in English and Spanish.
- Highly organized, with strong attention to detail and follow-through
- Clear written and verbal communication, including professional client-facing updates
- Comfortable managing email, calendars, shared drives, and a CRM
- Able to juggle multiple projects and deadlines at once
- Basic design skills for flyers and social media (such as Canva) are helpful
- Comfortable using AI tools to create templates and streamline recurring work
- Discretion with confidential client and financial information
- Previous experience in real estate, property management, or construction coordination is a plus

Job Type
Full-time Work

Location:
Remote PI288078811