Accounting and Administrative Assistant

Company Description Ruddy Gregory, PLLC is a Washington, DC-based boutique law firm focused on serving registered investment advisers, commodity futures registrants, hedge funds, and other alternative investment entities. Since 2001, the firm has supported clients with initial and ongoing regulatory needs involving the NFA, CFTC, SEC, FERC, and various federal and state agencies. Ruddy Gregory’s core clients are smaller brokerage and advisory firms seeking high-quality, niche-oriented legal advice, while the firm also represents larger investment firms, entrepreneurs, private equity funds, and venture capitalists. In addition to regulatory counseling, the firm provides business litigation services, including representation in civil proceedings and regulatory investigations. Ruddy Gregory is a member of the Alliance of Business Lawyers, giving clients access to coordinated legal support worldwide. Role Description The Accounting and Administrative Assistant is a part-time, remote role supporting the firm’s financial and administrative operations. Day-to-day responsibilities include processing invoices and payments, tracking expenses, maintaining financial records, and assisting with basic bookkeeping tasks as well as knowledge pertaining to IOLTA and operational accounts. The role also involves managing document filing, organizing client and matter records, scheduling meetings, and handling email and phone communications in a professional manner. The assistant will support the managing partner and firm leadership with executive-level administrative tasks such as preparing materials, updating databases, and coordinating logistics across both personal and business matters. This position requires consistent attention to detail, confidentiality, and the ability to manage multiple priorities independently. Qualifications
• Ideally 3-5 years of experience as an executive assistant, personal assistant, or administrative professional.
• Bilingual Communication: excellent spoken and written English and Spanish.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Proficiency with Microsoft Outlook, Word, Excel and Microsoft 365.
• Familiarity with AI Tools such as ChatGPT, Claude, etc.
• Candidates should possess professional Phone Etiquette and Communication skills for interacting with clients, regulators, and internal stakeholders.
• Candidates should possess Executive Administrative Assistance capabilities to support attorneys and leadership with high-level administrative tasks.
• Candidates should possess basic accounting and bookkeeping skills, including invoice processing, expense tracking, and reconciliation.
• QuickBooks Desktop or QuickBooks Online experience required.
• Commitment to confidentiality required.
• Candidates should possess prior experience in a law firm, financial services, or professional services environment; familiarity with regulatory or compliance contexts is beneficial.
• Candidates should possess a high school diploma or equivalent; additional coursework or a degree in accounting, business, or a related field is preferred. Work Arrangement Office-based position, with company provided space and computer.

What We Offer
• Long-term stability: opportunity to turn into a long term position
• Company-provided office space and computer.
• Opportunity for expanded responsibilities over time.