Onboarding Program Coordinator
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- 5:00 PM We are seeking a highly organized and customer-focused Onboarding Program Coordinator to support the onboarding lifecycle for employees, consultants, and contingent workers. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and excels at managing multiple priorities with accuracy and professionalism.
What You'll Do
✅ Manage the full onboarding lifecycle for new hires, consultants, and contingent workers. ✅ Coordinate onboarding documentation and ensure completion of required employment forms. ✅ Review onboarding records for accuracy, completeness, and compliance. ✅ Coordinate background checks, employment verifications, drug screenings, and other pre-employment requirements. ✅ Support employment eligibility verification processes, including I-9 and E-Verify requirements. ✅ Maintain accurate employee records across onboarding systems and databases. ✅ Escalate compliance concerns and onboarding exceptions when necessary. ✅ Serve as the primary point of contact for onboarding-related inquiries. ✅ Guide new hires through onboarding requirements and milestones. ✅ Deliver a positive onboarding experience through proactive communication and support. ✅ Partner with internal teams to ensure a smooth transition into employment. ✅ Track onboarding progress and ensure milestones are completed on time. ✅ Manage multiple onboarding cases simultaneously while maintaining quality and accuracy. ✅ Support audits, reporting, and compliance reviews. ✅ Recommend process improvements to enhance efficiency and the onboarding experience. ✅ Utilize ATS, HRIS, CRM, and onboarding platforms. ✅ Maintain accurate records across multiple systems. ✅ Troubleshoot onboarding workflow issues and support process improvements. ✅ Develop expertise in onboarding procedures and technologies. Qualifications Required: ✔ Associate's or Bachelor's degree in Human Resources, Business Administration, Communications, Psychology, or a related field. ✔ 1 year of experience in Onboarding, Human Resources, Talent Acquisition Support, Staffing, Recruitment Operations, Employee Relations, Customer Service, Compliance Operations ✔ Experience handling confidential and sensitive information. ✔ Strong proficiency with Microsoft Office Suite (Excel, Outlook, Teams). ✔ Excellent written and verbal communication skills in English (C1 level or higher). ✔ Ability to manage multiple priorities in a fast-paced environment. Preferred ⭐ Experience supporting U.
S.-based employment processes. ⭐ Knowledge of I-9 verification, E-Verify, employment compliance, and onboarding regulations. ⭐ Experience within staffing, recruiting, consulting, or workforce management environments. ⭐ Familiarity with ATS, CRM, HRIS, or onboarding systems. ⭐ Experience coordinating background screenings and employment verification processes. ⭐ Experience using Bullhorn or similar ATS platforms.
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