Project Administrator

This role oversees the full administrative and operational lifecycle of high-value residential construction projects (typically $750K+). The Project Administrator manages 5–10 concurrent projects, ensuring smooth coordination between clients, subcontractors, and suppliers.

You'll take ownership of project management software (BuildTools, transitioning to JobTreads), ensuring accurate data entry, document organization, and process consistency. The role involves tracking financial performance, including job costing, budgeting, and invoicing—while maintaining compliance and quality control standards.

You will serve as the main point of contact for clients, providing regular updates, progress reports, and proactive communication. Additionally, you'll support the migration from BuildTools to JobTreads, develop standard operating procedures (SOPs), and create training materials through video and process documentation.

Job Highlights

Hourly Rate:
The equivalent of $7.00 USD per hour in the applicant's local currency

Schedule:
Monday to Friday, 8:00am to 5:00pm EST with 1 hour unpaid break

Work Arrangement: Work from home

Contract:
Independent Contractor

Side Note: Since this is a permanent work-from-home position and the arrangement is that of an "Independent Contractor," the selected candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Responsibilities

● Manage project administration using BuildTools (transitioning to JobTreads) including document management, budget tracking, and project organization

● Handle all client communications including project updates, progress reports, and proactive status communications to prevent "where is my..." emails

● Create and manage change orders, quotes, and project documentation with proper approval workflows

● Track job costs, labor, materials, and subcontractor expenses to ensure accurate job profitability reporting

● Coordinate with subcontractors and suppliers for scheduling, purchasing, and project coordination

● Maintain compliance documentation and organize all required project documents

● Generate and manage progress payment invoices and accounts receivable processes

● Implement quality control processes and job auditing checklists

● Support the transition from BuildTools to JobTreads platform migration

● Create and maintain standard operating procedures through video documentation and process recording

Requirements

● Strong project management and organizational skills with ability to handle multiple complex projects simultaneously

● MUST BE WILLING TO WORK WITH TIME TRACKING TOOLS

● Excellent written and verbal communication skills for client and subcontractor interactions

● Experience with construction management software or strong technical aptitude to learn BuildTools/JobTreads quickly

● Understanding of construction processes, terminology, and project workflows (residential construction preferred)

● Ability to manage budgets, track costs, and understand basic construction financials

● Detail-oriented with strong follow-up skills and ability to prevent items from falling through cracks

● Proactive communication style with ability to anticipate client needs and provide updates

● Flexibility to adapt to changing processes and help implement new systems

● Strong problem-solving skills and ability to learn quickly without extensive preconceived notions

Independent Contractor Perks

HMO Coverage for eligible locations

Permanent work from home

Immediate hiring

Steady freelance job

Reminder

Apply directly to the link provided; you will be redirected to BruntWork's Career Site. You must apply using the said link to complete the initial requirements, which includes pre-screening assessment questions, technical check of your computer, and voice recording.

APPLICATIONS WITH COMPLETE REQUIREMENTS WILL BE PRIORITIZED.