Planning and Events Administrator

hace 1 semana

Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo $900.000 - $1.200.000 al año

This is a remote position.

Job Highlights

Contract: Independent Contractor
Schedule: Monday to Friday, 8:00am to 5:00pm, with one hour unpaid break.
Client Timezone: Victoria, AU Reports to: Planning Team Lead / Holiday Programs Manager

Role Overview
The Planning and Events Administrator will support the client's Planning Team in coordinating and delivering exceptional holiday programs for children. This role focuses on planning and scheduling excursions, incursions, and in-centre activities, as well as ensuring compliance, safety, and smooth communication with internal teams and external providers.

You will thrive in this role if you enjoy planning events, managing logistics, working with multiple stakeholders, and creating memorable experiences for children.


Key Responsibilities Coordinator & Planning Support

  • Assist the Planning Team with organizing, booking, and confirming holiday program experiences:

    • Excursions: Manage venue bookings, transportation logistics, and prepare risk documentation.

    • Incursions: Liaise with external providers and confirm schedules.

    • In-centre Days: Support activity planning, materials coordination, and day-to-day logistics.

  • Track and update experience details in planning tools and internal systems.

Administrative & Operational Support

  • Maintain accurate records and databases related to bookings, providers, and experiences.

  • Prepare and manage compliance documentation, including child safety and risk assessments.

  • Support invoice processing and ensure timely approvals.

Internal & External Communications

  • Draft and distribute updates regarding experiences, program schedules, and key milestones.

  • Coordinate with Centre Coordinators and Operations Teams to ensure clear communication and alignment.

  • Serve as the main contact point for internal and external queries related to holiday planning.

Requirements
Key Skills
  • Strong organizational skills; able to manage multiple priorities and timelines.
  • Strong Administrative background
  • Excellent written and verbal communication skills, particularly for answering and managing calls
  • High attention to detail, particularly for bookings, compliance, and documentation.
  • Tech-savvy and confident using digital tools (Teams Workspace and internal booking systems).
  • Problem-solving mindset and proactive approach to managing challenges.
  • Proficient in Microsoft Excel, Outlook and Teams.
  • Experience in remote work environments
Ideal Experience
  • Previous experience in administrative support in education, events, travel, or community services.
  • Exposure to event or excursion planning, preferably with children's programs or activities.
  • Experience coordinating with third-party providers or vendors.
  • Familiarity with child safety compliance or school/OSHC environments is advantageous.
  • Experience working with dispersed teams in a fast-paced environment.
Benefits
Independent Contractor Perks:
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Please note that since this is a permanent work-from-home position and an "Independent Contractor" arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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