Real Estate Transaction Coordinator

hace 3 días

Bogotá, Bogotá D.E., Colombia Vitalis Outsourcing A tiempo completo
The Role:

Key Responsibilities: 

Email & Communication Management 

  • Monitor, organize, and respond to emails with a focus on prioritizing urgent items and maintaining client satisfaction. 
  • Serve as a liaison between the agent, clients, vendors, and stakeholders. 

Transaction Coordination (Contract to Close) 

  • Oversee 25–30 real estate transactions annually from contract execution to closing. 
  • Schedule inspections, appraisals, and coordinate with escrow, title, and lenders. 
  • Ensure all documentation is complete, compliant, and submitted in a timely manner. 

Phone Handling 

  • Answer and manage incoming phone calls 1–2 hours per day, ensuring professionalism and prompt client support. 

CRM & Event Management 

  • Manage and maintain CRM with accurate client data, follow-ups, and pipeline status updates. 
  • Assist in the planning and execution of client appreciation events and marketing campaigns throughout the year. 

Systems & Efficiency 

  • Identify and implement new tools or systems to streamline operations and increase productivity. 
  • Create and document standard operating procedures to improve efficiency and knowledge-sharing. 

Client Experience 

  • Help deliver "unexpected, pampered hospitality" by anticipating client needs, offering thoughtful touches, and maintaining high service standards at every step. 
Ideal Profile:
  • Proven experience in real estate administrative support and transaction coordination. 
  • Fluent in both Spanish and English, with strong verbal and written communication skills. 
  • Deep understanding of the real estate transaction lifecycle and client service best practices. 
  • Highly organized, detail-oriented, and able to multitask across multiple projects and deadlines. 
  • Experience with CRM platforms and basic office software tools. 
  • A problem-solver mindset, proactive attitude, and a passion for going above and beyond for clients. 
  • Reliable internet connection and professional home office setup. 
What's on Offer?
  • Opportunities for career growth & development
  • Great work culture
  • Opportunity to make a positive impact

  • Real Estate Transaction Coordinator

    hace 7 días

    Bogotá, Bogotá D.E., Colombia Vertu Agent A tiempo completo US$60.000 - US$120.000 al año

    About Us: At Vertu Agent, we are a high-performance, client-focused firm operating across several industries. We combine innovation, professionalism, and collaboration to deliver exceptional service. Our teams are empowered with the resources, training, and autonomy to exceed client expectations while growing professionally.Our Culture: We prioritize...

  • Real Estate Transaction Coordinator

    hace 5 días

    Bogotá, Bogotá D.E., Colombia eXp Realty A tiempo completo US$40.000 - US$80.000 al año

    Elevate Your Career with The Hart TeamAre you ready to take your real estate career to the next level? The Hart Team is looking for a Transaction Coordinator who's ambitious, detail-driven, and ready to make an impact.Join a high-performing team that closes 100+ transactions yearly, powered by Wayne Hartard, an ICON Agent in the top 3% of 90,000+ eXp Realty...

  • Transaction Coordinator

    hace 3 días

    Bogotá, Bogotá D.E., Colombia VAME LTD A tiempo completo

    The Role: We're looking for a proactive and experienced Transaction Coordinator (TC) who can handle the fast-paced, high-intensity nature of our business.Responsibilities:Manage real estate transactions from contract to close.Coordinate with buyers, sellers, agents, and title companies.Track all deal milestones, documents, and deadlines.Ensure smooth...

  • US Real Estate Transactions Coordinator

    hace 5 días

    Bogotá, Bogotá D.E., Colombia eXp Realty A tiempo completo US$43.000 - US$75.000 al año

    Elevate Your Career with The Hart TeamAre you ready to take your real estate career to the next level? The Hart Team is looking for a Transaction Coordinator who's ambitious, detail-driven, and ready to make an impact.Join a high-performing team that closes 100+ transactions yearly, powered by Wayne Hartard, an ICON Agent in the top 3% of 90,000+ eXp Realty...

  • US Real Estate Transactions Coordinator

    hace 5 días

    Bogotá, Bogotá D.E., Colombia eXp Realty A tiempo completo US$50.000 - US$120.000 al año

    Grow Your Career with The Hart TeamWe're looking for a driven, detail-oriented Transaction Coordinator to join a high-performing real estate team that closes 100+ deals a year, led by ICON Agent Wayne Hartard (top 3% of 90,000+ eXp agents).What You'll Do:Manage and streamline 150+ transactions, keep clients updated, coordinate inspections/repairs, ensure...

  • Agent Attraction Coordinator

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Amen Real Estate A tiempo completo $5.000.000 - $8.000.000 al año

    Full-Time | Phone-Heavy Role | Growth-Driven Real Estate OrganizationWe are looking for a motivated, confident, and people-focusedAgent Attraction Coordinatorto join our team. This role is perfect for someone who loves being on the phone, thrives in conversations, and gets energy from helping others take the next step in their real estate career. You will be...

  • Remote Real Estate Operations

    hace 7 días

    Bogotá, Bogotá D.E., Colombia LatamCent A tiempo completo US$2.200 - US$2.500 al año

    Remote Real Estate Operations & Admin CoordinatorLatin America (remote)About the RoleEPOC Real Estate, a U.S.-based real estate investment and development firm, is hiring a full-time Remote Operations & Admin Coordinator based in Latin America. You'll support finance and asset management teams with compliance tracking, escrow coordination, dashboard updates,...

  • Legal Transaction Coordinator

    hace 7 días

    Bogotá, Bogotá D.E., Colombia Vertu Agent A tiempo completo US$40.000 - US$80.000 al año

    OverviewWe are seeking a highly organized and detail-oriented professional to join our team as a Transaction Coordinator. The ideal candidate has experience managing legal transactions, coordinating case documentation, and ensuring compliance with established procedures. This role supports attorneys and case managers by tracking transaction progress,...

  • Real Estate Cold Caller

    hace 7 días

    Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    This is a remote position. Scheduled: Monday to Friday 9 am to 5 pm EST - Florida Job Description: You'll be the vital first connection between motivated property sellers and investment opportunities. As the dedicated voice of a successful real estate investment team, you'll use your communication skills to identify off-market deals that fuel the...

  • Researcher – Real Estate Market

    hace 7 días

    Bogotá, Bogotá D.E., Colombia SiiLA A tiempo completo US$400.000 - US$800.000 al año

    Location: Bogota, ColombiaCompany: SiiLA)About the Role:Are you naturally curious, persistent, and energized by uncovering insights? We are seeking a detailed oriented field research professional to play a key role in gathering and analyzing commercial real estate data. This position is perfect for someone who thrives on investigation, values routine but...