Logistics Coordinator

Logistics Coordinator (Billing/Invoicing)

Reports To

-Controller

Employment Status

-Full-Time | 40 Hours per Week

Education & Experience Requirements

-Bachelor's degree in Finance, Accounting, Business Administration, or a related field

-Relevant work experience and/or training may be considered in place of formal education

General Description of Responsibilities

This role is responsible for bookkeeping, accounts payable and receivable, and project coordination. Duties include, but are not limited to, the following. Additional responsibilities may be assigned based on business needs.

Accounts Payable (AP)

Invoice Management

-Receive, review, and verify invoices for proper documentation and approval

-Accurately enter and upload invoices into in a timely manner

-Ensure correct general ledger coding of invoices

-Support and oversee the transition from to QuickBooks Online (QBO)

-Vendor Relations

-Maintain and update vendor files, including W-9s and required documentation

-Communicate with vendors and internal operations to resolve invoice issues

-Reconcile vendor statements and resolve discrepancies

-Record Keeping

-Maintain accurate and organized financial records through proper filing

-Compliance & Reporting

-Ensure compliance with company policies and financial regulations

-Prepare and generate reports for management as needed

-Accounts Receivable (AR)

-Full understanding of collections processes

-Provide AR coverage as needed

-Bookkeeping Responsibilities

-Oversee monthly audits of financial records

-Understand and manage inventory adjustments

-Knowledge of payroll processes

-Maintain accurate financial records by posting and managing transactions

-Develop and maintain bookkeeping policies and procedures

-Calculate, post, and verify accounting figures with high accuracy

-Prepare financial reports by analyzing and summarizing financial data

-Ensure compliance with federal, state, and local regulations

-File required reports and advise management on necessary actions

-Project Management Responsibilities

-Manage projects from initiation through completion

-Ensure projects are completed on time, within scope, and within budget

-Anticipate risks and proactively address obstacles

-Serve as the main point of contact for all project stakeholders

-Define project requirements, scope, and objectives in collaboration with stakeholders

-Develop project timelines, schedules, and monitor progress

-Schedule, attend, and participate in stakeholder meetings

-Take meeting notes and follow up on action items and decisions

-Manage sample requests and ensure deadlines are met

-Keep all project-related information current in company systems

-Provide administrative and sales support as needed

-Ensure client needs are met as projects evolve

Office Equipment Used

-Computer/Laptop

-Cell Phone

Required & Preferred Competencies

-Strong verbal and written communication skills

-Active listening and collaboration skills

-Tech-savvy with the ability to quickly learn new tools

-Proficient in Gmail, Google Sheets, Google Docs, and Google Meet

-Strong organizational and multitasking abilities

-Ability to work independently and as part of a team

-Fast learner with strong critical thinking and problem-solving skills

-Comfortable working in a fast-paced environment

-High level of discretion and trustworthiness

-Strong attention to detail and data accuracy

-Basic accounting knowledge and understanding of best practices

-Knowledge of IFRS, U.S. GAAP, or other accounting frameworks

-Proficiency in QuickBooks Online, , OnPay, or similar systems

Job Type: Full-time

Application Question(s):

• Can you speak and understand English fluently?
• Have you previously managed billing and invoicing processes in a manufacturing company?
• Are you comfortable working for a compensation of $8–$9 per hour?

Work Location: Remote