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Analyst, External Workforce Management

hace 7 horas

Bogotá Cundinamarca, Colombia Scotiabank A tiempo completo

Requisition ID: 249055

Thanks for your interest in ScotiaTech, Scotiabank's new and innovative Technology hub in Bogota.

Join a purpose driven winning team that promotes creativity and innovation in a fast-paced environment, where we're always committed to results, in an inclusive, diverse, and high-performing culture.

Purpose

The Analyst, External Workforce Management, contributes to external workforce contracts execution and invoice management, and/or pool management activities, ensuring specific individual goals, plans, and initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

The Analyst, External Workforce Management role includes reviewing/validating contract, time reporting periods, commercials, funding sources and processing contract. In addition, this role may also manage the invoice receipt, verification, preparation of data from time reporting and Contract Management systems, validation, approval lifecycle and tracking to payment, and/or pool management activities.

Accountabilities

Contract Authorization activity (role specific)

  • Perform contract validation, execution and closing activities and update tracker database.
  • Manage contract intake tools (e.g., JIRA).
  • Process contracts thru bank's contracting tool (COUPA SmartBuy, SAP Fieldglass, Icertis).
  • Manage and respond to group inbox request/inquires.
  • Distribute published contracts to supplier by email.
  • Track all incoming and historical contract data in Excel/access database for KPIs (key performance indicators) reporting.
  • Act as a partner to internal stakeholders.
  • Contribute to process improvement or efficiency to steer continuous improvements.
  • Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

Invoicing activity (role specific)

  • Receive and validate and submit invoices for payment.
  • Validate milestone deliverable (fixed price contracts) and acquire approvals.
  • Coordinate and Resolve discrepancies.
  • Maintain invoice records.
  • Tracking to payment.
  • Contract/Purchase Order (PO) closures.

Contractor Pool Oversight / Management (role specific)

  • Funding validation for contracts & amendments
  • Monthly Accruals
  • PO closures

Reporting activity (common)

  • Bi-weekly/Monthly Contractor status report
  • Bi-weekly/Monthly Invoice status report
  • Contracts in-flight status report
  • Budget utilization tracker reporting
  • Nice to have Power BI knowledge/experience

Education / Experience:

  • Fluent in English and Spanish required, minimum B2 / B2+
  • Post secondary education is essential, preferred degree in engineering or related area.
  • Exceptional analytical skills
  • Minimum 1+ years of experience working with workforce management tools
  • Strong technical aptitude and experience working with reporting software, tools and database creation
  • Strong organizational skills

Location(s): Colombia : Bogota : Bogota

ScotiaTech is a business unit within ScotiaGBS, a Scotiabank Group company located in Bogota, Colombia. The ScotiaTech hub was created to support different technology systems and processes of the Bank. We offer an inclusive, positive work environment, and competitive benefits.

At ScotiaTech, we value the unique skills and experiences each individual brings and are committed to creating and maintaining an inclusive and accessible environment for everyone. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at ScotiaTech; however, only those candidates who are selected for an interview will be contacted.