Executive Business and Operations Assistant
hace 3 días
LOOKING FOR TOP STELLAR CANDIDATES IN LATIN AMERICA
Position: Executive Business and Operations Assistant
Working Hours: Monday to Friday, 9:00 AM–6:00 PM EST
Salary Range: $2,000 – $3,200 USD/month (Final offer depends on client approval and overall assessment of candidate skills and experience)
Work Location: Remote
About the job
We are seeking an experienced, highly organized, and resourceful Assistant to provide direct support to our C-suite leadership team. This role goes far beyond scheduling—you'll act as a strategic partner, managing proposals and contracts, supporting key initiatives, and enabling our executives to focus on growth and impact. You'll be privy to high-level conversations across the organization, serve as a sounding board for ideas, and help turn strategy into execution. This is a long-term role for someone excited to grow alongside a dynamic, fast-paced podcasting company.
Duties and Responsibilities:
The Assistant will support both the Business Development and Operations Leadership Team.
Business Development Tasks:
Production Operations SupportHR Administrative SupportOps Administrative SupportEmployee Gifting & Culture Ops (Ops)Invoicing Follow-Up Support Qualifications:
5+ years of experience in a business support role.Demonstrated interest in long-term growth and taking on increasing responsibility.Strong business acumen and ability to anticipate needs before they arise.Experience drafting proposals, contracts, or sales materials.Proficient in navigating CRM or project-tracking systems such as HubSpot, Salesforce, Airtable, Monday, etc, and signature workflows like PandaDoc, DocuSign, or similar.Excellent written and verbal communication skills, with exceptional attention to detail.Proven ability to juggle multiple priorities with discretion, judgment, and speed.Comfortable working in a fast-paced, entrepreneurial environment, ideally within media or creative industries.Passion for podcasts, media, or storytelling is a plus.
Note: Please submit your resume in ENGLISH; otherwise, your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application. If selected for the role, the final offer will be at the client's discretion and will depend on your interview performance, skills, and experience.
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