administrative support for travel

hace 19 horas

Departamento del Huila, Colombia Constellis A tiempo completo US$3.000.000 - US$9.000.000 al año

RESPONSIBILITIES

  • Oversees quality control on all reservations made by the travel specialist staff.
  • Reconciles monthly credit card bills and vendor bills.
  • Ensures tickets and reporting meet cost reimbursable requirements.
  • Tracks refunds for unused tickets.
  • Arranges airline, hotel and car rental reservations, including changes.
  • Responds to requests for price quotations for domestic and international itineraries.
  • Handles changes and exchanges for travel.
  • Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines.
  • Stays informed of all airline rules, regulations, and current affairs. Communicates information accurately and appropriately.
  • Prepares and/or process documents, reviews for accuracy and completeness; compares elements for consistency or logical relation, and updates information and/or evaluates against policy.
  • Ensures the accuracy of ticketing and reservations.
  • Responds to inquiries concerning routes, accommodations and other travel details via telephone and/or e-mail in an efficient and timely manner.
  • Assists in tracking and updating database as it relates to travel.

QUALIFICATIONS

  • 3-10 years related experience
  • English professional fluency preferred. Ability to speak, read and write to appropriate and consistently communicate in English, preferred.
  • Ability to obtain and maintain RSO Vetting Security Clearance
  • Ability to successfully pass any employment related drug screening and background security check
  • Strong computer skills are required, including MS Office Suite and Internet skills.
  • Effective oral and written communication skills with all levels of the organization.
  • Strong organizational skills with the ability to manage time and multiple priorities to completion.
  • Problem solving skills with an analytical thought process.

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.

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