Virtual Assistant Bookkeeper

hace 1 semana

Bogotá Cundinamarca, Colombia DwellBuild A tiempo completo US$48.000 - US$84.000 al año

DwellBuild

Virtual Assistant Bookkeeper (Remote - Eastern Time)

Location

: Remote (This role is open to remote contractors located outside the U.S., working Eastern Time hours.)

DwellBuild

is a full-service general contracting firm with 50+ years of combined experience and 500+ completed projects. We believe great building starts with great people, and we operate by four core values:

  • Accountability
  • We own our outcomes.
  • Communication
  • Radical transparency, always.
  • Family Culture
  • Strong relationships = strong performance.
  • Constant Improvement
  • Progress over perfection, every time.

We are seeking a detail-driven

Virtual Assistant Bookkeeper

to manage job costing, accounts payable/receivable, invoicing, reconciliations, vendor/sub payments, payroll hours, and monthly reporting. This role directly supports leadership with accurate, real-time financial insight into every project.

Responsibilities

  • Track job costs accurately in real time; code to correct job + cost category.
  • Maintain and update the company catalog based on actual job cost data.
  • Record and categorize daily financial transactions (AP/AR).
  • Reconcile bank and credit card statements regularly.
  • Prepare and send client invoices, follow up on aging receivables.
  • Manage vendor invoices and subcontractor payments.
  • Collect and prepare the weekly payroll hours summary.
  • Create Job Close-Out P&L reports with variance notes.
  • Assist with job budget setup at project start.
  • Prepare/renew county tax licenses as required.
  • Present bi-weekly expense report to leadership.
  • Prepare monthly P&L statements and support the month-end close.

Qualifications

  • Experience in bookkeeping for a construction company, GC, or trades contractor.
  • QuickBooks proficiency (Online or Desktop).
  • Strong Google Sheets/Excel skills (filters, pivots, VLOOKUP preferred).
  • Able to maintain structured workflows and documentation.
  • Excellent written and verbal communication.
  • Highly reliable, organized, and self-directed.
  • Familiarity with JobTread or similar construction job-costing tools.
  • Understanding of labor, material, and subcontractor cost categories.
  • Experience managing AR follow-ups and payment cycles.

Pay & Schedule

  • Full-time, independent contractor.
  • Schedule: Monday-Friday, U.S. Eastern Time.
  • Pay: $6 to $7/hour USD, depending on experience.
  • Performance-Based Increases available after ramp-up.

How to Succeed in This Role

  • Keep job cost postings current within 48 hours.
  • Complete the month-end close within 10 business days.
  • Maintain clean, consistent cost codes and transaction notes.
  • Communicate early and clearly when issues arise.

DwellBuild is an equal opportunity employer. We respect diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.

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