Formador

Executive Personal Assistant (EPA) - Confidential Advisory Services

Savili Protocol, LTD is an elite global advisory firm specializing in Structural Integrity Analysis for UHNW individuals and institutional fiduciaries. We isolate and mitigate Systemic Behavioral Risk that sabotages high-level success and wealth. We are seeking a highly sophisticated, discreet, and strategically-minded Executive Personal Assistant (EPA) to serve as the Principal's dedicated operational partner and gatekeeper.

This role requires a unique blend of exceptional administrative expertise, personal management, and absolute discretion, enabling the Principal to focus entirely on high-value Pattern Analysis and client guidance.

The Role: Operational Support & Executive Gatekeeper

The EPA will be the Principal's first line of defense and support, meticulously managing time, information, and logistics. You will eliminate administrative friction, serve as the primary point of contact for external stakeholders, and create the structural capacity necessary for the Principal to deliver bespoke, multi-six-figure advisory engagements.

Key Responsibilities. Executive Gatekeeping & Communication Management

• Primary Filter: Serve as the Principal's primary point of contact, managing and triaging all incoming communications (email, phone, text) from legal counsel, family office staff, corporate executives, and personal contacts.
• Discretion & Confidentiality: Handle all sensitive correspondence and communication, knowing when to shield the Principal from noise and when to facilitate immediate, high-priority contact.
• Workflow Support: Manage the operational workflow and tracking of client engagements (Institutional and Principal Tracks), ensuring all internal deadlines and external communications are executed with precision.

II. Advanced Calendar & Travel Logistics

• Complex Scheduling: Own and manage an extremely fluid, high-demand calendar across multiple time zones, proactively resolving conflicts and safeguarding dedicated time blocks for the Principal's core analytical work.
• Global Travel Coordination: Manage all aspects of high-end domestic and international travel, including private and commercial aviation arrangements, luxury accommodations, ground transport, and creating detailed, preemptive itineraries with contingency plans.
• Meeting Logistics: Coordinate all logistics for confidential client meetings, preparing necessary documents, presentations, and technology setups.

III. Administrative and Financial Rigor

• Confidential Documentation: Oversee the organization, filing, and secure retention of all contracts, proprietary analytical reports, and highly sensitive client information.
• Financial Administration: Handle all expense reports, credit card reconciliation, vendor management, invoicing, and budget tracking with a rigorous focus on accuracy and timely execution.
• Personal Support: Provide high-end personal administrative support, including managing appointments, reservations, gifting, and liaising with personal service teams.

Required Experience & Non-Negotiable Qualities Experience & Skills

• Minimum 5 years of experience directly supporting a UHNW Principal, C-Suite Executive, or Senior Partner in a demanding, high-stakes environment.
• Mastery of advanced digital organization systems, including high-level proficiency in executive calendar management (e.g., Outlook/Google Suite), document management (e.g., SharePoint/Drive), and experience with CRM/project management tools for workflow tracking.
• Expert proficiency in global travel booking and complex calendar management across multiple time zones.

Essential Qualities

• Unwavering Discretion: Absolute, unimpeachable integrity regarding confidential client and personal information is non-negotiable.
• Structured Precision: The highest level of attention to detail and a natural ability to create and maintain strict organizational systems.
• Proactive & Strategic: The ability to anticipate logistical and administrative problems days or weeks in advance and propose decisive, resourceful solutions autonomously.
• High Poise: An unflappable, calm demeanor essential for representing the Principal to global elite clients and managing high-stakes situations with professionalism and tact.

Application Process: All candidates must submit a cover letter detailing their experience in managing confidential logistics for a senior principal and their approach to proactive executive-level gatekeeping in high-pressure environments.

Tipo de puesto: Tiempo completo, Indefinido

Puede trasladarse/mudarse:

• Columbia, Valle del Cauca: Trasladarse al trabajo sin problema o estar dispuesto a mudarse con una paquete de apoyo para mudarse proporcionado por la empresa (Deseable)

Pregunta(s) de postulación:

• la pocision no es en Colombia pero es aceptado que viva en Colombia para no dias laborales

Idioma:

• Español (Deseable)
• Inglés (Deseable)

Disponibilidad para viajar:

• 100 % (Deseable)