Accounting Lead

Job Position: Accounting Lead (Remote Work)

Employment Type: Contractual, Full-Time

Work Hours:

• Your work hours will be from 8:00 AM to 5:00 PM Central Standard Time (CST) or 10:00 PM to 7:00 AM Philippine Standard Time (PST) during the months when Chicago is on CST.
• For the months when Chicago observes Central Daylight Time (CDT), your work hours will be 9:00 PM to 6:00 AM Philippine Standard Time (PST), which is still 8:00 AM to 5:00 PM CDT.
• Both shifts include a one-hour break.

Department: Accounting

Reports To: Accounting Manager

Supervises: Bookkeepers, Junior Accounting Staff, and other assigned roles

Company: KBM Realty Inc. & Sunshine Management

Job Overview:

The Accounting Lead plays a key role in ensuring accurate financial recording, reporting, and compliance across both the real estate and construction arms of the organization. This position supports the Accounting Manager in overseeing daily accounting operations, maintaining financial accuracy, improving workflow efficiency, and ensuring timely reporting. The Accounting Lead also provides guidance and supervision to bookkeepers and other accounting staff to ensure consistent performance and adherence to accounting standards.

Job Responsibilities:1. Daily Accounting Operations

• Oversee the day-to-day accounting activities for real estate, property management, and construction projects.
• Review and validate entries prepared by bookkeepers, including invoices, bills, receipts, and bank transactions.
• Ensure all financial data is accurate, complete, and recorded in compliance with internal policies and accounting standards.

2. Financial Reporting & Reconciliation

• Prepare and review monthly, quarterly, and annual financial reports.
• Perform account reconciliations, including bank accounts, credit cards, vendor accounts, and intercompany transactions.
• Support month-end and year-end closing activities.
• Assist in preparing financial statements and audit requirements as needed.

3. Construction & Real Estate Accounting

• Track construction project budgets, expenses, and cost allocations.
• Support the preparation and review of draw requests, lien waivers, and contractor billing.
• Monitor job costing, project profitability, and expense classifications.
• Ensure proper accounting for property management revenues, rents, deposits, and trust accounts (if applicable).

4. Vendor & Billing Oversight

• Oversee vendor documentation compliance (W9s, COIs, licenses).
• Approve or review vendor bills, contractor invoices, and payment requests before submission to the Accounting Manager.
• Ensure timely payment cycles and accurate recording of billing statements.

5. Leadership, Supervision & Training

• Supervise bookkeepers and junior accounting roles, ensuring high-quality and accurate work output.
• Provide training, coaching, and performance feedback to team members.
• Ensure adherence to SOPs and recommend improvements where needed.
• Coordinate task assignments and monitor team workload and deadlines.

6. Process Improvement & Compliance

• Support the Accounting Manager in updating and implementing accounting workflows and SOPs.
• Ensure compliance with company policies, audit controls, and regulatory requirements.
• Identify inaccuracies, inefficiencies, or risks within accounting processes and recommend solutions.

7. Cross-Department Collaboration

• Work closely with the Operations Manager, Project Managers, Property Manager, and HR & Admin team to ensure smooth coordination of financial tasks.
• Provide financial insights and documentation needed for project evaluations, budget planning, and internal reporting.

QualificationsRequired

• Bachelor's degree in Accounting, Finance, or a related field.
• 3–5+ years of accounting experience, preferably in real estate, property management, or construction industries.
• Strong understanding of:
• Accounts payable & receivable
• General ledger accounting
• Job costing and project financial tracking
• Financial reporting and reconciliation
• Experience supervising or training junior accounting staff.
• Proficiency in accounting software, Excel Sheets, and digital filing systems.
• Strong attention to detail, accuracy, and ability to meet deadlines.
• Excellent communication and organizational skills.

Preferred

• Experience with construction accounting tools
• Familiarity with property management software (Buildium, etc.).
• Knowledge of U.S. accounting standards and tax documentation for vendors (W9, 1099, etc.).
• Experience with digital tools such as OneDrive, Asana, and Microsoft Teams is a plus.
• Background in hybrid real estate–construction environments.

Core Competencies

• Analytical thinking and problem-solving
• Leadership and team supervision
• Strong financial accuracy and integrity
• Time management and prioritization
• Ability to work independently and collaboratively

Job Types: Full-time, Permanent