Back Office Specialist with Ttb Compliance Experience

hace 5 días

Bogotá, Colombia Paula Rodriguez A tiempo completo

**Location**: Remote - Americas | Contractor

**Compensation**: USD

**Workload**: Full-time

**Industry**: Food & Beverage

**About the Role**

We are looking for a proactive and responsible **Back Office Specialist** with experience in regulatory compliance for alcoholic products in the U.S., particularly with the **TTB (Alcohol and Tobacco Tax and Trade Bureau)** and **FDA (Food and Drug Administration)**. This role will be responsible for general administrative duties, invoicing, QuickBooks management, order coordination, and regulatory compliance related to product labeling.

**Key Responsibilities**
- Manage accounting records, invoicing, accounts payable and receivable using **QuickBooks**:

- Handle general back office tasks, including:

- Invoicing management
- Accounts payable
- Data entry and maintenance across systems
- Internal support to the executive team
- Document and compliance tracking
- Coordinate order logistics
- Manage label submissions and approvals with the **TTB**, ensuring compliance with content requirements, legal warnings, format, etc.
- Ensure ongoing compliance with **TTB** and **FDA** regulations where applicable (e.g., bottled water labeling)
- Maintain accurate and updated documentation, collaborating with the executive team
- Research benchmarks and best practices for product labeling within the industry
- Collaborate cross-functionally with sales, logistics, and legal teams to ensure compliance and smooth operations

**Requirements**:

- Proven experience in back office and administrative accounting roles
- Proficiency with **QuickBooks**:

- Hands-on experience managing **TTB** compliance (labeling, permits, regulatory procedures)
- Familiarity with **FDA** regulations
- Intermediate-advanced level of English (for documentation, regulatory guidelines, and written communication)
- Strong attention to detail, proactivity, and autonomy

**Nice to Have (Not Mandatory)**
- Bilingual (Spanish-English) profile

**Perks**:

- Work 100% remotely for a growing company expanding in the U.S. market
- Get paid in USD
- Enjoy a friendly, close-knit work environment

Tipo de puesto: Tiempo completo

Pregunta(s) de postulación:

- What is your experience working as Back Office Specialist or in a similar position in a USA company?

Idioma:

- Ingles (Obligatorio)

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