Executive Assistant

hace 2 semanas


Bogota, Colombia Vinali Staffing A tiempo completo

Executive Assistant

Location: Bogata, Colombia Chico area (Remote position)

Full Time: M-F 730a-430p

**Responsibilities**
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly
- Arranging necessary office repairs
- Organizing company staff meetings and managing databases
- Assist with planning meetings and take detailed minutes and provide proper follow-up
- Assist in the preparation of regularly scheduled reports
- Assist, update and maintain office policies and procedures, training documents, etc.
- Order medical and office supplies and research new deals and suppliers
- Processing payroll and assisting with the documentation of employee compensation and benefits
- Pay medical office bills
- Entering employee data into computer database
- Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves
- Managing office budgets
- Ensure that all items are invoiced and paid on time
- Preparing letters, presentations and reports
- Coordinate with IT department on all office equipment
- Provide general support to the medical director and practice manager to optimize the daily operations

**Requirements**:

- Prior experience as an administrative assistant is a must
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multitask
- EMR Knowledge is a plus
- Dedicated, reliable, punctual, and flexible
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Pay: From $3,620,559 per month

**Experience**:

- Administrative: 1 year (required)

**Language**:

- English (required)


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