Office & Procurement Assistant (M/F/d)

Office & Procurement Assistant (M/F/d*)

**Are You Ready to Drive Operational Excellence in Latin America?**

Join Munich Re in Bogotá as an **Office & Procurement Assistant** and play a key role in ensuring seamless procurement and operational support for local and regional activities. Be part of a dynamic team that values collaboration, innovation, and efficiency. If you’re passionate about building strong vendor relationships, streamlining processes, and contributing to impactful projects, we want to hear from you

**Company**
Munich Re
**Location**
Bogotá, Colombia

As a key member of the Colombia Operations team, the**_ Office & Procurement Assistant_** ensures the efficient execution of procurement and operational activities at both the local and regional levels. This role focuses on coordinating the acquisition of goods and services, ensuring compliance with company standards, and fostering collaboration with internal teams and external vendors to support business objectives.

**Key Responsibilities**:

- ** Procurement of Goods and Services**
- Under supervision, involved in the procurement of goods and services by formal Bids, RFP’s, competitive Contracts, and formal Quotes.
- Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.
- Prepare and issue purchase orders and order schedules and expedite delivery.
- Resolves discrepancies and issues in invoices and purchase orders.
- ** Supplier Relationship and Communication**
- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects.
- Manage supplier relationships, including researching new vendors (e.g., creation and screening of new suppliers), contract negotiation, communication, confirmations, expediting, problem resolution, and evaluation.
- Maintain current knowledge of market information for assigned goods, services, and contracts.
- ** Cost and Continuous Improvement**
- Analyze new and existing costs and review cost reduction activities.
- Support the purchasing function and communicate supply concerns that may impact business operations.
- Partner with peers to review opportunities for continuous improvement.
- ** Compliance and Reporting**
- Prepare and communicate reports and updates.
- Ensure compliance with company guidelines, purchasing policies, and best practice procedures.
- ** Administrative and Document Control**
- Under supervision, prepare all purchasing-related correspondence as it pertains to assigned solicitation of formal Quotes, formal Bids, RFP’s, and related notices.
- Document management control (in charge of supporting the areas when they request physical documents).
- ** Asset Management**
- ** **Asset control for office and home workspaces (purchase coordination, inventory control, and signed minutes and shipments to homes).
- ** General Office Support**
- ** **The office's general support for “ad hoc” needs and participation in local or regional projects.
- Maintain personal liaison with department & division office managers and regularly confer with them regarding routine recurring and proposed procurements.
- Resolve complaints when necessary and render assistance when difficult and unusual situations arise.

**Qualifications (Who you are)**
- ** Education**:University degree in administrative fields.
- ** Experience**:Minimum of 3 years in procurement or related functions.
- ** Language**:Intermediate to advanced level of English.
- ** Technical Skills**:

- Proficiency in procurement platforms such as Coupa, Ariba, or other purchasing systems.
- Experience with ERP systems (e.g., SAP, Oracle) for procurement and inventory management.
- Knowledge of Microsoft Office Suite, particularly advanced Excel for data analysis and reporting.
- ** Soft Skills**:

- Strong organizational and time-management skills to handle multiple priorities efficiently.
- Problem-solving abilities to address supplier issues or discrepancies in procurement processes.
- Attention to detail, particularly in reviewing contracts, purchase orders, and invoices.
- Ability to understand and implement processes and workflows effectively.
- Excellent communication and strong customer service skills.
- ** Knowledge of Best Practices**:

- Familiarity with procurement best practices, such as cost analysis, vendor selection, and contract negotiation.
- Understanding of compliance requirements and ethical procurement standards.

**Benefits**:

- Company Bonus (Group Financial Performance Dependant)
- Health &Life Insurance
- Company Pension Program
- 20 days annual leave plus additional wellness days
- Hybrid working
- Training & Development Programs

**About us**
As the world's leading reinsurance company with more than 11,000 employees at over 50 locations, Munich Reintroduces a paradigm shift in the way you think about insurance. By turning uncertainty into a manageable risk we enable fundamental change. Join us working on topics