Analyst, Vendor Management

**Requisition ID**: 233780

**Employee Referral Program - Potential Reward**: $0.00

We are committed to investing in our employees and helping you continue your career at ScotiaGBS

**Purpose**

The Analyst, Vendor Management contributes Labour Services low-risk (assigned by risk assessment tool) contracts (SOWs/Work Orders); review and approval process for TPM managed suppliers within Technology and/or contracts execution and invoice management, and/or pool management activities, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

The Analyst, Vendor Management role includes reviewing/validating contract, time reporting periods, commercials, funding sources and processing contract. In addition, this role may also manage the invoice receipt, verification, preparation of data from time reporting and Contract Management systems, validation, approval lifecycle and tracking to payment, and/or pool management activities.

**Accountabilities**

**Contract review and approval (role specific)**

Collaborate with contract owners, supplier relationship managers, and suppliers to understand the technology Labour services demand for workload planning (design process in advance, communicate extensively, and start earlier).
Execute technology Labour services contracts, review and approval process happen in a streamlined fashion, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives with full adherence to governing regulations, internal policies, and procedures.
Support the supplier relationship managers, with the data analytics for technology Labour portfolio e.g., contracts / amendments processed, rejected contracts, work at risk (contractor working without an executed contract), contracting quality issues/challenges, etc.,
Ensure contracts submitted to contract execution team is accurate (right version), including funding source, resource details, and all information required for contract execution.
Support with guidance for contracts applicable for Technology Spend Review, before submitting contract for execution.

**Contract Authorization activity (role specific)**

Perform contract validation, execution and closing activities and update tracker database.
Manage contract intake tools (e.g., JIRA).
Process contracts thru bank’s contracting tool (SAP Ariba, SAP Fieldglass, Icertis).
Manage and respond to group inbox request/inquires.
Track all incoming and historical contract data in Excel/access database for KPIs (key performance indicators) reporting.
Act as a partner to internal stakeholders.
Contribute to process improvement or efficiency to steer continuous improvements.
Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

**Invoicing activity (role specific)**

Receive and validate and submit invoices for payment.
Validate milestone deliverable (fixed price contracts) and acquire approvals.
Coordinate and Resolve discrepancies.
Maintain invoice records.
Tracking to payment.
Contract/Purchase Order (PO) closures.

**Contractor Pool Oversight / Management (role specific)**

Funding validation for contracts & amendments
Monthly Accruals
PO closures

**Reporting activity (common)**

Bi-weekly/Monthly Contractor status report
Bi-weekly/Monthly Invoice status report
Contracts in-flight status report
Budget utilization tracker reporting

**Education / Experience / Other Information (include only those that are specific to the role)**:

- Experiencie between 6 months and 2 years in invoicing processes, payments, contract review and approval
- Students in final semester, almost graduate of professional degree in administration, Economics, Engineering, Laws o related fields
- Fluent level of English. Level B1+ B2 (conversational)
- Intermediate level in Excel
- Experience or kowledge working with suppliers to the other countries - Nice to have

Location(s): Colombia : Bogota : Bogota

ScotiaGBS is a Scotiabank Group company located in Bogota, Colombia created to support different processes of the Bank and the development and execution of its global services. We offer an inclusive, positive work environment, and competitive benefits.