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Team Assistant

hace 2 semanas

Bogotá Cundinamarca, Colombia World Bank Group A tiempo completo

**Job #**:

- req29399**Organization**:

- World Bank**Sector**:

- Administration/Office Support**Grade**:

- GB**Term Duration**:

- 2 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Bogota,Colombia**Required Language(s)**:

- Spanish, English**Preferred Language(s)**:
**Closing Date**:

- 9/29/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

**Regional Context**
The World Bank Group serves 30 client countries in the Latin America and the Caribbean Region (LCR). Clients range from large rapidly growing sophisticated middle-income clients to IDA countries to small Caribbean states to one fragile state. Despite immense resources, deep inequalities persist in most LCR countries, with nearly a quarter of the Region's people living in poverty. The Bank's strategy in LCR is focused on five pillars:
(a) stimulating growth and improving competitiveness; (b) reducing poverty and inequality; (c) making governments and institutions work for people; (d) providing a platform for tackling global issues (climate change, trade, disease, migration); and (e) reducing risk, whether from extreme weather events, climate change, crime and violence, or other. During the ongoing COVID-19 crisis, LCR’s strategy is being adjusted to help counties respond to unprecedented health and economic crisis by saving lives; protecting poor and vulnerable people; ensuring sustainable business growth and job creation; and strengthening policies, institutions, and investments. The Bank will support countries in pursuing a green, inclusive, and resilient recovery.

**CMU and Country Office Context**
The LC1 Country Management Unit (CMU) comprises Mexico, Colombia, and Venezuela. The Country Director is based in a decentralized office in Mexico City, which is supported by an Operations Manager and an office in Bogota, Colombia, headed by a Country Manager. The Colombia country office has about 40 staff, covering all aspects of the operational business. The CMU oversees a wide range of activities, including the Bank’s financial services and a strong program of innovative knowledge, reimbursable, and convening activities. The World Bank does not have an active engagement in Venezuela but is closely monitoring developments in the country. Extensive communication and coordination among virtual teams working in Bogota, Mexico City and Headquarters in Washington D.C. is required.

The LC1 CMU is looking for an experienced, high-performing, energetic Team Assistant to serve the Colombia office. S/he would work closely with other members of the World Bank’s country office team in Colombia and Mexico. The selected Team Assistant will be based in Bogota and will report to the Country Manager. The World Bank Group is committed to achieving diversity in terms of race, gender, nationality, culture, and educational background. Individuals with disabilities are equally encouraged to apply.

**Role & Responsibilities**
The Team Assistant carries out the full range of team and office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks. The roles and responsibilities of the Team Assistant are as follows:
(i) Administrative support:

- Work productively and effectively, often from his/her own initiative, providing support to the Operations Manager and a Practice Group, led by a PL,
- Support the team by organizing meetings, assisting with operational monitoring, drafting, and reviewing administrative documents and addressing administrative requests by clients,
- Draft routine correspondence, project-related documents, and proofread materials,
- Maintain the unit’s filing system up to date (electronic documents) and retrieve data from various sources when needed and maintain project and other files up to date in the official repository of the World Bank, SharePoint etc.,
- Prepare folders of documents to be signed, ensure timely clearance, and perform proper distribution, maintaining distribution lists, contact lists and databases up to date,
- Support the hiring of consultants and provide administrative support to team members,
- Ensure logístical and IT arrangements (videoconference, WebEx, and audio-conference) for meetings organized by the CMU, including preparation of folders for meetings,
- Assist visiting missions and project teams with preparation of mission announcements, planning of local logistics, scheduling of meetings, and coordination of administrative arrangements and follow-up in line with business needs,
- Support high-level and regular visiting missions and make travel arrangements for local team members,
- Undertake ad hoc inquiries requested by the CMU, PGs and or corporate and regional offices,
- Provide assistance on task status and support needs, and
- Take on different office support functions, support office management and serve as a back-up to other staff on project and administrative tasks when needed.

ii) Client and external stakeholder