Sr. Assoc, Administrative Services

hace 2 semanas

Bogotá, Colombia MSD A tiempo completo

Position Overview:_
- Under the direction of the applicable management, the Business Support is responsible for ensuring the administrative functioning of the business unit and supporting clinical document administration._
- Primary activities include, but are not limited to:_
- Provide financial support including the preparation of purchase orders in internal purchasing systems, coordination of procurement and invoice cycle for department needs and control of payments._
- _Budget management and analysis._
- _Create and track expense reports._
- _Assist in department and site operations administrative activities including, but not limited to, complex organization of meetings and business travels._
- _Collect, organize, and archive documentation._
- _Communication with local and global entities and communication with external companies if needed._
- _Support document preparation and coordinate logistics for internal audits._
- _Prepare translations, data analysis and presentations on the request of managers._
- _Assist in the maintenance of staff Curriculum Vitaes (CVs)_
- _Update local and global Databases._
- _Assist in local Hiring Processes._
- _Track and facilitate contract renewal process._
- _Train and support the Business unit interns in their development._

**Education**:
Professional in administrative and engineering fields. Four years of experience in administrative assistance, budget management, event organization, and role-related functions.

Knowledge and Skills:
1. Self-motivated and self-directed, excellent in work planning and coordination and time management.

2. Bilingual in English (Advanced proficiency)

3. Good sense and awareness of regulations and policies.

4. Able to work under pressure and in a changing environment with flexibility.

5. Good communication skills with the ability to communicate with both the technical and business areas.

6. Excellent organizational and planning skills

7. Customer services skills

8. Finance knowledge

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
Hybrid

**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Job Posting End Date**:
05/21/2025

**Requisition ID**:R345846

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