Medical Stock Management Referent

**MEDICAL STOCK MANAGEMENT REFERENT - TEMPORARY (BASED IN ANY MSF OCBA HUB)**:

ES
Full Time
Logistics

**GENERAL CONTEXT**

Médecins Sans Frontières is an international independent medical-humanitarian organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation.

**GENERAL OBJECTIVE AND JOB ENVIROMENT**

The Supply Chain Unit is part of the Logistics and Supply Chain department and consists of supply chain and pharmacy professionals supporting the missions of MSF OCBA regarding their supply chain. The unit comprises a diverse expertise, to ensure that it can support all different aspects of MSF´s supply chain: a group ensuring supply chain support for regular missions, a referent ensuring supply chain support for emergency interventions, and a group ensuring medical stock/pharmacy management support for both regular missions and emergency interventions. The focus of the unit is to ensure appropriate support and guidance to MSF OCBA´s missions regarding their supply chain (including medical stock management), in collaboration with other relevant departments/units (operations, medical, logístical, financial), while working as one team between HQ and field. Besides operational support, the unit has a constant focus on continuous improvement, smart climate goals, field staff empowerment and is involved in a project working towards implementation of a new supply chain system.

The Referent on Medical Stock Management is based in any MSF-OCBA Hub as part of the Logistics and Supply Chain Department of MSF OCBA and is accountable to the Medical Stock Management Co-ordinator. The main objective of the position is to monitor and support 5-10 missions of MSF OCBA regarding their pharmacy/medical stock management, while being functionally responsible for the mission pharmacists in those missions. Apart from that, he/she leads or participates in (non-mission specific) efforts related with supply chain & pharmacy management & quality related optimization, IT system development and functional ownership, as well as development of pharmacy management procedures, trainings, and the HR pool.

**MAIN RESPONSIBILITIES AND TASKS**

**0) Scope of topics**
- Medical stock management/warehousing
- Mission internal distribution
- Planning & Forecasting
- Emergency management
- Product selection & advice (within MSF OCBA standard list)
- GDP/GSP compliance
- Medical items consumption follow-up
- Importation procedures & constraints
- Application and update of procedures & guidelines
- Development and use of management IT tools
- Organizational set-up at mission level
- Performance management and continuous improvement

**1) Field support & monitoring**
- Technical and management support to & monitoring of portfolio of 5-10 missions; monitoring based on regular feedback cycles according to standardized methodologies, and specific data based analysis
- Functional responsible for 5-10 missions pharmacists (e.g. in missions of mentioned portfolio)
- Addressing of overall progress and issues, and advising towards the Medical Coordinator (mission level), and the Medical Advisor (operational cell level).
- Detailed technical support in terms of validation of physical inventories and product selection/consumption revision for medical international order formulation
- Promotion/reinforcement of MSF OCBA pharmacy/medical stock management procedures
- Support regarding recruitment of Mission Pharmacists: for expats obligatory, for national staff optional based on request of HR mission/cell. Types of support: participation in interviews, facilitation of technical tests
- (De-)briefing with Mission Pharmacists, Medical Co-ordinators, and other colleagues involved with mission pharmacy management
- Field visits: 2-3 times/year

**2) Optimization of MSF OCBA’s medical supply chain**
- Definition of optimization priorities, and leadership of/participation in optimization projects. This as joint effort with other Supply Chain Unit team members and depending on the topic colleagues from other departments (operations, medical)
- Data based analysis with the aim of identifying improvement potential

**3) Systems - functional ownership and development (depending on division of tasks between referents)**
- Functional ownership of medical stock management IT tool (or representation of OCBA in the case of intersectional tools), and involvement in new developments
- Support in development of new IT solutions and systems

**4) Procedures and training (depending on division of tasks between referents)**
- Definition/update of MSF OCBA pharmacy/medical stock management procedures
- Providing training for persons in charge of managing medical stocks/pharmacies in missions, as well as Medical Co-ordinators and Project Medical Responsibles
- Development of trainings regarding pharmacy