Accounts Payable Lead
hace 4 días
Job Summary:
The Master Data Lead - Vendor Master oversees the full lifecycle of vendor onboarding and maintenance processes, ensuring timely, accurate, and compliant vendor data creation and updates. The role supervises the Master Data Staff, manages task assignment, ensures adherence to internal controls, and serves as the escalation point for vendor‑related data issues, supporting audit, tax, regulatory, and operational requirements
**Responsibilities**:
**Leadership & Workflow Management**
- Supervise daily team activities related to vendor onboarding, validation, and maintenance.
- Assign and prioritize tasks ensuring SLA compliance and process accuracy.
- Provide coaching and oversight to Master Data Staff.
- Serve as primary escalation point for complex vendor requests or compliance issues.
**Vendor Onboarding & Data Quality**
- Oversee the **New Vendor Onboarding** process, ensuring full and accurate documentation.
- Validate completeness of documentation and alignment with internal standards.
- Ensure correct **document retrieval, review, validation, and uploading** to internal systems.
**Compliance & Risk Control**
- Review and approve **Certificates of Insurance (COI)** ensuring they meet corporate requirements.
- Validate **tax and regulatory documents**.
- Supervise **1099 reconciliation and updates** in coordination with Tax and AP.
- Ensure adherence to vendor governance, duplicate checks, and risk mitigations.
**Operational Execution**
- Oversee vendor data creation, changes, and deactivation.
- Ensure accurate processing of **Supplier Credit Application updates** when required.
- Perform advanced **vendor research** for validation, risk assessment, or compliance checks.
- Confirm vendor records meet naming conventions, classification standards, and controls.
**Cross-Functional Collaboration**
- Partner with Accounts Payable, Procurement, Tax, Legal, and Compliance teams.
- Support audits with documentation, data evidence, and process explanations.
- Participate in system enhancement projects and continuous improvement initiatives.
**Reporting & Controls**
- Track team KPIs: turnaround time, quality, compliance exceptions, backlog.
- Prepare weekly reports for the Master Data Manager.
- Maintain updated SOPs and ensure team adherence.
Skills and Experience:
**Required Qualifications**
- English - Spanish Language (Oral and writing B2 or above).
- Bachelor's degree in Business, Finance, Accounting, Supply Chain, or related.
- 3-5 years of experience in Vendor Master Data, AP, Procurement or similar.
- Experience leading small teams or mentoring staff.
- Strong understanding of vendor compliance, COI requirements, tax forms, and 1099 processes.
- Proficiency in ERP systems (SAP, Oracle, Dynamics) and advanced Excel.
**Key Competencies**
- Leadership & coaching
- Data stewardship
- Analytical thinking
- Compliance orientation
- Stakeholder management
- Continuous improvement.
LI-NA1
About Auxis:
Auxis prioritizes employee growth and development to help you advance your career. Auxis’ culture empowers you to be your best in the interest of a common team goal. We are constantly striving to improve our culture and environment and have invested in tools to continue to have better visualization of the pulse of our organization.
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