Programme Assistant, GS5, Temporary Appointment, 12 months, Cúcuta, Colombia Post No. 135374

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence. At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling. UNICEF is a place where careers are built, we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package. Visit our website to learn more about what we do at UNICEF. For every child, at UNICEF COLOMBIA we work to generate positive changes in the lives of children and adolescents. Our current work plan runs from 2025 to the end of 2028 and aims to ensure that children and adolescents enjoy their rights through equitable access to social services, improve their learning and be protected from all types of violence. We work throughout Colombia, with special focus on the departments where children have fewer opportunities: Chocó, Cauca, Nariño, Vichada, Guainia, La Guajira, Arauca and Norte de Santander. Under the close supervision and guidance of the supervisor, the programme assistant supports the respective section(s) by carrying out a range of procedural, administrative, and operational tasks, to help develop, implement and monitor their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations. Key Functions, Accountabilities and Related Duties/Tasks Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date. Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase. Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures. Supporting the management of administrative supplies and office equipment. Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized. Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel. Maintaining and updating a system which monitors the absence of staff. Preparing and maintaining records pertaining to programme planning and development for his/her respective section. Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary. Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants. To qualify as an advocate for every child you will have… Completion of Secondary education, preferably supplemented by technical or university courses related to the administrative areas or related. A minimum of five (5) years of progressive responsibility. Experienced in administrative support, data entry, and information maintenance. Knowledge and experience in administrative, operational, and financial policies and procedures. Strong organizational, planning, and prioritization skills. High level of confidentiality, initiative, and sound judgment. Ability to work effectively with individuals from diverse national and cultural backgrounds. Training and experience in using MS Word, Excel, PowerPoint, and other UNICEF software such as SharePoint. Solid office management skills. Experience working with the UN will be considered a plus. For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years. Good level of English is an asset. Excellent communication and writing skills in Spanish is required. The UNICEF Competencies Required For This Post Are… Builds and maintains partnerships (I) Demonstrates self-awareness and ethical awareness (I) Drive to achieve results for impact (I) Innovates and embraces change (I) Manages ambiguity and complexity (I) Thinks and acts strategically (I) Works collaboratively with others (I) Familiarize yourself with our competency framework and its different levels. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. At UNICEF Colombia, we value diversity and inclusion in our team. As part of the selection process, we would like to ensure that all candidates have equal opportunities. Please let us know if you have a disability and what supports you require for your participation. UNICEF has a zero‑tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS‑CoV‑2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled. UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. #J-18808-Ljbffr