Executive Assistant
Company description
Publicis Global Delivery (PGD); Publicis Groupe’s industry leading globally connected capability platform. Where talent, technology & operations combine to delivery amazing solutions for our clients. Expertise across Media, Data, Technology, Commerce & Production in all regions of the world.
PGD is comprised of the best talent, and ways-of-working, which enables global scale, innovation and transformation, each day.
Culture, growth and wellbeing underline all aspects of Publicis Global Delivery.
#WeArePGD
Executive Assistant (English C1)
Location: LATAM / Hybrid / On-site
Language: English C1 (mandatory)
Role Overview
We are looking for a highly organized Executive Assistant with advanced English (C1) to provide day-to-day administrative and operational support to senior stakeholders. This role requires strong coordination skills, attention to detail, and the ability to manage agendas, travel, expenses, and administrative processes entirely in English.
Responsibilities
- Support to C-level suite (SVP, CFO, COO, etc)
- Manage calendars and complex agendas for leaders, including meeting coordination across time zones
- Coordinate domestic and international travel (flights, hotels, transportation, visas if required)
- Prepare and manage expense reports, invoices, and basic budget tracking
- Handle administrative documentation, presentations, emails, and reports in English
- Support meetings: scheduling, agendas, minutes, and follow-ups
- Maintain organized records, files, and databases
- Provide general administrative support to ensure smooth daily operations
Qualifications
- Advanced English level (C1 or higher) – written and spoken (mandatory)
- 5+ years of experience reporting directly to Sr. leadership
- Strong experience managing travel, calendars, and expenses
- High level of organization, discretion, and attention to detail
- Ability to multitask and work independently in a fast-paced environment
- Strong communication and interpersonal skills
Nice to Have
- Experience supporting regional or global teams
- Previous exposure to multinational or corporate environments
- Knowledge of expense management tools (e.g., Concur, SAP, Expensify)
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