Print Purchasing Coordinator

Company Overview

At SproutLoud our people and culture are central to our success. You’ll find an environment that is 100% jerk free, where people share the values of putting clients first, being accountable, caring about your team and the quality of your work, inspiring others, and growing in your level of expertise and professional development. SproutLoud won the 2022 Top Workplace award, marking the 9th time the company has been recognized as one of the best employers in South Florida, based on anonymous employee feedback.

SproutLoud is a Software plus Services platform that services the local marketing needs of large organizations. Called Through-Channel Marketing Automation (TCMA), we help our clients manage their brands and distribute their marketing resources locally - through sales channels, franchisees, chain-retail locations, dealer networks, value-added reseller (VAR) programs, and field employees/offices - with a comprehensive distributed marketing solution. SproutLoud solutions manage brand compliance, increase speed to market, automate manual tasks, and provide robust reporting and business intelligence.

Identified by Forrester Research as the Third Stage for sales and marketing leaders, SproutLoud is on the forefront of the TCMA industry. We need a great team to help us execute - so come join us

Overview:

The Purchasing Coordinator is a full-time position and a critical team member responsible for providing support for the Purchasing Team. This includes obtaining cost estimates for print, direct mail, and promotional items and developing pricing for all clients. This individual will communicate with Production Coordinators, Client Relationship Managers, and Business Development staff regarding job specs, costs, and production methods. This person will also be responsible for maintaining pricing worksheets for all clients, analyzing existing pricing for consistency and competitiveness, and other administrative tasks as detailed below.

Responsibilities

• Product pricing to include: offset, digital and web print, promotional items, apparel, large format, signage, vehicle wraps, kitting, fulfillment, freight and warehousing.
• Prepare cost sheets and production programming sheets for inventory and templates assets.
• Client product audits, including price increases, changes, and discontinued items.
• Assist in managing direct mail programs and kitting projects including coordinating with Clients, Internal CRM Teams, Account Executives, Production Team and Vendors.
• Project Coordination for printing, fulfillment and inventory projects, including purchase orders, proofing, delivery and warehousing requirements.
• Manages projects independently to ensure Vendors are meeting agreed upon production schedules, timelines, and quality standards.
• Build relationships with Internal Clients and consult with them for printing projects and network programs to create effective solutions.
• Use job management software (P3) to estimate, manage, track, award, and invoice jobs to Vendors.
• Use internal Zendesk system to manage, track job status, assign activities across various departments, and store job files that will be required to close jobs.
• Manage Vehicle Graphic vendors, client communication and orders for custom inquiries and installation charges.
• Effectively use ZenDesk, P3 Sproutloud App, Excel and Harvest softwares.
• Learn and define cost-effective production workflows.
• Facilitate communications between Vendor contact(s) and Client Services Team through Zendesk tickets pertaining to offline production order inquiries.
• Assist Purchasing Manager in forecasting upcoming price increases.
• Streamline and standardize all vendor costs and pricing for all print services.
• Client cost sheet management, maintain and update with pricing and cost updates for all sproutloud items.
• Understand usage and actively update costs/pricing on frequently purchased online items.
• Manage oneself and represent SproutLoud professionally.
• Maintain a strong knowledge of application and capabilities in production and mailing, kitting and logistics.

Requirements

• Intermediate understanding of Print manufacturing workflows and vendor capabilities.
• Strong interpersonal communication skills and organization skills.
• Basic knowledge of USPS and Canada Mail Requirements as it pertains to Print specifications.
• Strong analytical skills.
• Strong math and computer skills, proficient in MS Excel, Google sheets.
• Organized, detail oriented, self motivated and problem solver.
• Ability to multitask and manage multiple projects.
• Ability to learn new technologies, processes, software and computers quickly.
• Quick Learner.

What do we offer

• Joining a 9X Award Winning Best Place to Work - 5 consecutive years.
• Phenomenally high e-NPS scores - just check out the career portion of our website.
• An opportunity to join an industry leader with solid growth (and aspirations to become much bigger).
• No Jerks on your team.
• The ability to work on a truly innovative product that evolves with our market’s needs.
• The ability to work and grow among a team of fun, kind and passionate people.
• A prime location in Fort Lauderdale, Florida; Medellin, Colombia; and, Monterrey, Mexico.
• Competitive salary scaled to your experience.
• 15-20 days of PTO; Sick leave as you need it.
• 1 month sabbatical at 6 years.
• Medical, Vision and Dental Insurance Plans.
• A fast-paced environment where you can make your mark
• The ability to work and grow among an incredible team.

Our values

Delight the Customer: We understand that consistently meeting expectations creates a positive experience.

Be the Force of Change: Continuous improvement is a shared responsibility. And it starts with you.

Jerk Free: We don’t take ourselves too seriously. We are humble with no hidden agendas. We demonstrate respect and integrity.

Do What You Say: Follow-up and follow-through. We hold ourselves and each other to this standard.

One-Mission; One Team: We always work together, within and across teams, to accomplish our mission.

Interview process

Our five steps recruiting process lasts a total of 2 weeks:

1. Meet and greet with a recruiter or hiring manager; followed by some brief assessments.
2. Top-Grading, 2-hour interview with 2 Hiring Managers.
3. (Position Dependent) An activity or exercise to understand how you think.
4. Reference checks.