Project Coordinator

Job Description

The Project Coordinator is responsible for assisting in the planning, coordination, and execution of projects within a pre-engineered steel company supplier. This role involves working closely with project managers, clients, and various internal and external teams and vendors to ensure that projects are completed on time, within budget, and in compliance with quality and safety standards.

We believe great service matters from start to finish. It’s why going the distance for our clients starts with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success. Great work starts with collaborating with a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is flexible, offering work-life balance, empowered because everyone’s voice matters, unified by promoting “we” over “me” and creative thinking outside the box; it’s the Allied way.

• Assist in the development of project plans, including scope, objectives, and deliverables.
• Coordinate project activities, tasks, and schedules to ensure alignment with project goals.
• Collaborate with project managers to track and manage project progress.
• Serve as a secondary point of contact for clients, providing regular updates and addressing inquiries along with the Project Manager.
• Maintain strong client relationships by ensuring their needs and expectations are met.
• Communicate project status, changes, and issues to clients as required.
• Organize and maintain project documentation, including contracts, drawings, specifications, and permits.
• Assist in the preparation and distribution of project-related documents to stakeholders.
• Ensure accurate record-keeping and document version control.
• Receive shop submittal from PM and assign to vendor for forward any documentation needed to the parties involved (internal and external).
• Gather all BOM’s from vendors to share with clients at time of delivery.
• Update Shipping log for logistics to update client of schedules.
• Assist in resource allocation and scheduling for project teams, subcontractors, and suppliers.
• Coordinate the procurement and delivery of materials and equipment as needed.
• Monitor resource utilization and availability.
• Support project managers in budget management, including tracking project costs and expenses.
• Prepare and process purchase orders, change orders, and invoices as required.
• Collaborate with the finance team to ensure accurate financial reporting.
• Review quote for accuracy and confirm it is within budget, to be confirmed with PM.
• Confirm payment terms for order.
• Update CRM for final job cost associated.
• Assist in quality control activities to ensure that project deliverables meet specified standards.
• Monitor and document quality-related issues and facilitate their resolution in collaboration with the Field Services team.
• Contribute to inspections and quality audits as needed.
• Collaborate with internal and external stakeholders, including project teams, subcontractors, and suppliers.
• Facilitate effective communication and collaboration among various project participants.
• Attend project meetings and provide administrative support.

• Bachelor’s degree in Construction Management, Engineering, Business, or related field (preferred).
• 1-2 years of experience in a project coordination or administrative role within the construction or steel industry is advantageous.
• Proficiency in project management software and Microsoft Office Suite.
• Knowledge of construction processes, terminology, and safety practices.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy.
• Problem-solving and critical thinking.
• Team collaboration and interpersonal skills.
• Ability to adapt to changing project requirements.
• Efficiently able to execute many tasks.
• Client-focused and results-oriented.
• Proactive and responsive.
• Ability to prioritize.

Allied is an equal opportunity employer.

DFWP/EEOE