Virtual Executive Administrative Coordinator I

JOB DUCK IS HIRING A VIRTUAL EXECUTIVE ADMINISTRATIVE COORDINATOR I

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding remote job opportunities with US-based employers who recognize and appreciate your skills, so you cannot just survive, but thrive. As a lifestyle company we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification for 4 years

Role Overview

We are seeking a highly organized and proactive Virtual Executive Administrative Coordinator to support a senior leader by taking full ownership of daily administrative and personal coordination needs. In this role, you will serve as a trusted gatekeeper, managing calendars, triaging communications, and ensuring priorities are handled with precision and discretion. Your work will directly impact efficiency, focus, and follow-through across both professional and personal commitments. This role is ideal for someone who thrives on anticipation, enjoys problem-solving, and takes pride in keeping complex schedules running smoothly. You will work in a dynamic environment where attention to detail and adaptability make a meaningful difference every day.

Schedule:

Monday to Friday, 9:00 AM - 6:00 PM (EST)(EDT) (United States of America)

Your Responsibilities Will Include but Are Not Limited To:

• Handling personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and coordinating errands
• Providing comprehensive calendar management for professional, family, and personal appointments and commitments
• Responding to race series communications and coordinating related orders and logistics
• Tracking marketing activities, orders, shipments, and follow-up actions to ensure timely completion
• Supporting marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of promotional materials
• Managing firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics

What We’re Looking For:

• Minimum of 1 year of experience as an Executive Assistant or in a professional administrative support role
• Proven expertise in calendar management, scheduling, and coordinating multiple priorities
• Strong email management skills with the ability to draft and maintain professional communications
• Exceptional organizational skills with a high level of attention to detail
• Proactive and resourceful, with the ability to anticipate needs and take initiative
• Adaptable and flexible in managing changing priorities and deadlines
• Strong problem-solving abilities and sound decision-making skills
• Demonstrated discretion, professionalism, and the ability to handle confidential information
• Capable of serving as an effective gatekeeper while maintaining positive relationships
• Comfortable managing both business-related and personal administrative responsibilities
• Excellent written and verbal communication skills in English
• Ability to work independently in a fast-paced environment while maintaining accuracy and efficiency
• Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
• Quiet, distraction-free remote work environment

What’s In It for You?

• Monthly compensation starting from 1060 USD to 1150 USD
• Paid time off .
• Parental leave.
• Opportunities for professional development and training
• Dedicated support from our team.
• A chance to work with clients who share our values.