Accounting Onboarding Specialist

Proper is a quickly growing startup that values your skills, voice, and happiness.

We’re a team of developers, designers, engineers, accountants, CPAs, project managers, and creatives from all over the world. But we’re also surfers, hikers, Sichuan-eaters, photographers, artists, world travelers, meme lovers, and life-havers.

Together, we provide the most technologically advanced property accounting services in the world - and we think that’s pretty epic. We’re proud to be creating something new that improves people’s lives while working together in a culture of collaboration, respect, communication, joy, and personal growth.

Read more about what we do at Proper.ai

Our Implementation Team has an open position for their next Accounting Onboarding Specialist role, looking for a talented accountant with experience in auditing, financial analysis, critical thinking and aptitude for interacting with clients, teams and other departments. In this position, you will be involved in helping our clients get the best experience from our accounting services.

• Client Communication: Act as a point of contact for customers during the onboarding process, responding to inquiries, providing updates, and ensuring clear communication.
• Ensure Compliance: Ensure that all client onboarding activities comply with Proper's scope of work, identify exceptional activities, and propose alternative options for non-compliant clients.
• Documentation Collection: Gather and review client documentation such as client agreement, addendums, scope of work, third party access, accounting database, work papers, and any financial documents used by the client for accounting purposes.
• Troubleshooting and Problem Resolution: Address any issues or concerns that arise during the onboarding process to ensure a smooth transition for the client.
• Providing Guidance: Offering assistance and guidance to clients on the onboarding process, including explaining procedures and requirements.
• Cross-functional Collaboration: Work closely with internal teams such as sales, IT, POPs, and delivery to coordinate efforts and deliver a seamless onboarding experience for customers.
• Accounting Audit: Conduct a thorough review and assessment of the client's accounting records, financial statements, and internal controls to ensure accuracy, compliance, and adherence to Proper's accounting standards.

• Schedule and conduct onboarding meetings with clients.
• Maintain clear communication with clients throughout the onboarding process.
• Obtain feedback from clients about their onboarding experience.
• Track client onboarding progress against target start service date.
• Maintain records of client login credentials.
• Review documentation, request missing information, confirm dates, review sales notes, etc.
• Analyze client's existing processes in the accounting software (AR, AP, BR, MEC, Financial Reporting).
• Prepare internal documentation based on analysis of client information.
• Review process standardization, variations and data collected with the client.
• Follow up on missing information, requests and open items.
• Facilitate transfer of knowledge (TOK) with the operations team.
• Provide active follow-up during the first month of client service.
• Escalate any identified issues or discrepancies to the Implementation Specialist.
• Maintain organized records and files of the onboarding process.

• Accounting bachelor's degree is required.
• 2 years of experience in accounting roles.
• 1 year of experience in customer-facing roles.
• English fluency.
• 6 months of data analysis (Nice to have).

Proper is proud to be an equal opportunity employer committed to creating a diverse environment to work by offering the same opportunities to all applicants regardless of gender, sexual orientation, race, color, religion, disability, national origins, marital status, or other characteristics. We base our talent search exclusively on competencies, abilities and potential.