Rental Administration Assistant
hace 5 días
Hi there We are South and our client is looking for a Rental Administration Assistant Note To Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered. Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority. Note: If you're hired for this role, you may be asked to update your LinkedIn profile :) Role Overview The Rentals Administration Coordinator provides administrative and documentation support to the Rentals team, working closely with Rental Representatives, Project Managers, and the Rentals Admin Manager. This role is responsible for ensuring all rental projects have accurate contracts, insurance documentation, reports, and compliance paperwork completed on time prior to shipment. Key Responsibilities Review incoming requests from Project Managers and Rental Representatives, confirming details and completeness before proceeding Prepare, issue, and manage rental contracts, including payment schedules and required approvals Coordinate Certificates of Insurance (COIs) with internal teams, brokers, and clients, ensuring all requirements are met prior to shipment Upload, track, and maintain executed contracts and insurance documents within SharePoint and internal systems Build and maintain scheduled reports to confirm that all upcoming shows have proper documentation in place Identify projects requiring additional documentation based on value thresholds or outdoor requirements Create and update customer records in internal systems, coordinating with Accounting as needed Prepare and provide client-facing documentation such as manifests and health & safety paperwork when required Compile health & safety documentation for international tours, including collecting technical drawings, certifications, and compliance forms Maintain organized digital folders and documentation records to support audits and internal reviews Follow established processes and workflows consistently, escalating questions or improvement suggestions to the manager Must Haves Experience in administrative, operations, rentals, logistics, or project support roles Strong attention to detail and accuracy when managing contracts and documentation Ability to manage multiple requests and deadlines in a fast-paced environmentProficiency with Microsoft Office tools, especially Excel, Word, and SharePoint Strong organizational and time-management skills Clear written and verbal communication skills Ability to follow structured processes and procedures consistently Nice to Haves Experience working with contracts, insurance documentation, or compliance-related paperwork Familiarity with ERP, CRM, or order management systems Experience supporting project managers or client-facing teams Exposure to international documentation or health & safety requirements Personal Attributes Self-motivated and accountable, with the ability to work independently Collaborative communicator who values teamwork Quality-focused with a strong sense of ownership Comfortable multitasking and adapting to changing priorities USA Time Zone Compensation Compensation: $1,500 - 1,900 USD/Month If this opportunity sounds good to you, send us your resume #J-18808-Ljbffr
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Rental Contracts
hace 5 días
WorkFromHome, Colombia Ottomatik.io A tiempo completoA logistics support company in Medellín is seeking a Rental Administration Assistant to provide administrative support to the Rentals team. The role involves managing rental contracts, coordinating insurance documentation, and ensuring compliance paperwork is completed on time. Ideal candidates have strong attention to detail and experience in...
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Bilingual Executive Assistant to CXO – Travel
hace 2 semanas
WorkFromHome, Colombia T-mapp Jobs A tiempo completoA renowned business management firm is seeking an Executive Assistant to the CXO in Bogotá, Colombia. This role involves managing administrative tasks, ensuring operational efficiency, and supporting strategic projects. Candidates should possess a degree in Marketing or Administration, experience as an Administrative Assistant, and advanced English...
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Executive Assistant
hace 1 semana
WorkFromHome, Colombia LanceSoft, Inc. A tiempo completoExecutive Assistant | Talent Acquisition Specialist | LATAM IT Recruitment Job Title: Executive Assistant Work Mode: 100% Remote Employment Type: Full-time employee (with benefits) Work Schedule: 10-hour shift Shift Timings: 8:00 AM to 6:00 PM Bogota Time Job Overview The Executive Assistant provides high-level administrative and operational support to...
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Office Assistant
hace 2 semanas
WorkFromHome, Colombia Ottomatik.io A tiempo completoJoin to apply for the Office Assistant role at Ottomatik.io . Hi there! We are South and our client is looking for a Office Assistant! Note to Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered....
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Office Assistant
hace 2 semanas
WorkFromHome, Colombia Ottomatik.io A tiempo completoJoin to apply for the Office Assistant role at Ottomatik.io Hi there! We are South and our client is looking for an Office Assistant. Note to Applicants Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered....
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Office Assistant
hace 2 semanas
WorkFromHome, Colombia Ottomatik.io A tiempo completoJoin to apply for the Office Assistant role at Ottomatik.io 1 day ago. Be among the first 25 applicants Hi there! We are South and our client is looking for an Office Assistant! Note To Applicants: Eligibility: This position is open to candidates residing in Latin America. Application Language: Please submit your CV in English. Applications submitted in...
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Property Admin
hace 2 semanas
WorkFromHome, Colombia Ottomatik.io A tiempo completoA property management company based in the U.S. is seeking a reliable Office Assistant located in Latin America. The ideal candidate will support daily administrative tasks, handle tenant communications, and aid in accounting activities such as invoice processing and financial recordkeeping. Strong organizational, communication skills, and proficiency in...
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Sales Assistant
hace 2 semanas
WorkFromHome, Colombia HIKINEX A tiempo completoJob Title: Sales Assistant Department: Sales Location: Remote Reports to: Sales Executive Job Overview: The Sales Assistant will provide comprehensive administrative and operational support to the Sales Executive, helping to streamline workflows, track data, and assist with client support. The ideal candidate will possess strong organizational and...
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Fully Remote Bilingual Virtual Assistant
hace 8 horas
WorkFromHome, Colombia Valatam A tiempo completoA remote work company is seeking a Bilingual Virtual Assistant to support clients from Latin America. This fully remote position requires fluency in English and Spanish, along with 1-5 years of experience in administration or virtual assistance. Responsibilities include maintaining records, managing communication, and performing data entry tasks. The company...
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Remote Bilingual Admin Assistant
hace 2 semanas
WorkFromHome, Colombia Valatam A tiempo completoA leading remote support company seeks an organized Administrative Support Assistant to support clients from Latin America. This fully remote role requires bilingual professionals fluent in English and Spanish, with responsibilities including maintaining records, managing emails, and supporting data entry tasks. Candidates should have 1-5 years' experience...
