Financial Operations Coordinator
hace 6 días
We are Acento Real Estate Partners LLC., a mission-driven real estate investment management and operating company focused on value creation, sustainability, and social impact.
About the RoleAs a key member of our team, you will support our property sites and the Executive Vice President of Real Estate Operations. Your responsibilities will include ensuring financial, administrative, and legal compliance across properties, as well as identifying opportunities for process improvement.
Key Responsibilities- Financial Reporting: Review and/or compile daily operations metrics related to weekly financial reports, including Monday report, Delinquency Report, Cash collections report, KPI slides Report, NGO report, Monthly Financial Board Presentation, Bonus reporting, and Ad Hoc Reporting.
- Legal Compliance: Ensure timely legal action for outstanding resident payments and accurate fee applications.
- SharePoint Management: Monitor and manage SharePoint resident tickets for prompt resolution.
- Budget Processes: Assist with budget processes as needed.
- Tenant Tracking: Track rent readiness, vacancy metrics, and account adjustments.
- Process Improvement: Identify and implement process improvements for operational efficiency.
- Training and Support: Assist and train property staff in property accounting systems and reporting.
- Employee Engagement: Manage employee engagement communication related to operations.
- OneSite Management: Support and train staff on OneSite.
- NOI Bonus Calculator: Maintain and monitor the NOI bonus calculator.
- A/R Management: Maintain accounts receivable files and records by completing daily reviews of events related to A/R (Payments, NSF, Late Fees, etc.).
- Journal Entries: Complete routine and non-routine Journal Entries and document support.
- CAPEX Close: Work with the construction department to complete the CAPEX close.
- Site-Originated Transactions: Review and manage site-originated transactions, including dispositions, monthly gross potential rent, uncollectable rent, collections, pre-paids, and accounts receivable balances.
- Resident Balance Issues: Research site inquiries regarding resident balance issues with property managers.
- Employee Rent Checks: Post employee rent checks and in-house deposits.
- Security Deposit Dispositions: Process security deposit dispositions every week, both refunds and final balance due plus remittance of notification to 3rd party collection agency.
- Bad Debt Forwarding: Compare property reporting against collection agencies' reporting monthly to ensure bad debt is forwarded promptly.
- A/R Month-End Closing: Complete accounts receivable month-end closing.
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