Administrative Coordinator

Talentek by Hubtek is a company that values young talent and aims to support the growth of its employees through learning experiences and opportunities. We provide Talent and Technology services to support companies.

Our modern offices offer a range of amenities, including casual attire and free beverages. Additionally, our benefits include a health plan, gym membership, well-being platform, digital gift cards, and home medical services.

As a Back Office Support (Traffic Coordinator), you will be responsible for supporting administrative tasks related to our client's operational and administrative processes.

Some of your key responsibilities will include:

1. Ensuring compliance with internal and external protocols, following regulations from U.S. government agencies.
2. Creating all required documentation for cargo export in accordance with established guidelines, processes, and procedures.
3. Opening files and ensuring accurate and timely data entry into our operating system.
4. Pre-auditing each Bill of Lading against shipping instructions and tariff prior to submitting the final Bill of Lading to our audit department, using internal sources of information relevant to tariff selection.
5. Verifying that all shipping instructions provided by customers or the Traffic department are accurate and attached as PDF to each dock and booking receipt.
6. Confirming that scanned paperwork, images, and documentation are attached to each dock slip, booking, and bill of lading.
7. Maintaining knowledge of changing rates, tariff rates, contracts, and special rates.
8. Complying with local and external health and safety laws and policies.

Minimum Requirements:

1. Studies: A high school degree is required. Desirable studies in International Business, Business Administration, Industrial Engineering, Foreign Languages, Foreign Trade, or Logistics related. Other studies are also considered.
2. Experience: At least 1+ year of experience in administrative areas, customer service, or Logistics industry. Other experiences could be considered.
3. Language: Advanced English skills. B2+ or higher is preferred.

Perks:

1. Schedule: Monday to Friday from 7:00 a.m. to 4:00 p.m., following the American Calendar. And one Saturday on-call per month (Only half day - remotely).
2. Contract: Indefinite term contract + Benefits.
3. Location: Only for Medellín, This position will be on-site at WeWork Santa Fé (El Poblado).
4. Salary: COP, salary increase after 6 months to COP and 6 months later to COP.

Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?