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Position Overview

The Billing Clerk plays a crucial role in ensuring the efficient and precise management of customer billing processes. This position involves a comprehensive review of invoices and related financial documents to maintain accuracy and compliance.

Key Responsibilities
  • Invoice Validation: Ensure all necessary information is collected to accurately bill clients.
  • Data Entry: Create sales orders and input relevant data into the financial system.
  • Service Ticket Processing: Manage service tickets for customer invoicing and address any discrepancies.
  • Revenue Recognition: Confirm that revenue recognition criteria are met before invoicing.
  • Invoice Distribution: Send invoices to customers via mail or electronic submission.
  • EDI Compliance: Adhere to customer-specific EDI requirements for electronic invoicing.
  • Auto-Accrual Validation: Check and validate auto-accruals as part of the billing process.
  • Document Management: Prepare documents for imaging and filing according to guidelines.
  • Dispute Resolution: Address and document any billing disputes that arise.
  • Performance Accountability: Maintain accountability for the days to invoice ratio.
  • Communication Skills: Utilize effective communication to foster strong relationships with colleagues and stakeholders.
  • Spreadsheet Proficiency: Demonstrate advanced skills in spreadsheet applications.
  • Relationship Building: Establish rapport with both internal teams and external clients.
  • Confidentiality: Exercise discretion when handling sensitive information.

This position is essential for maintaining the integrity of financial operations within the organization.