Regional Operations Coordinator

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Crossboundary A tiempo completo

About CrossBoundary Group

At CrossBoundary, we are a mission-driven investment and advisory firm that unlocks the power of capital for sustainable growth and strong returns in underserved markets. Our team is comprised of dedicated professionals who share a common goal of making a difference in challenging and exciting markets around the world.

Job Overview

The Regional Operations Coordinator/ Executive Office Manager will provide administrative and operational support to our Bogotá office. The ideal candidate will have a proven track record of excellence in office management, with strong planning skills and business management principles, as well as experience with financial tracking, planning, and expensing.

Key Responsibilities:

  • Oversee day-to-day operations across multiple offices in the LAC region, ensuring all facilities run smoothly.
  • Manage the procurement of office supplies, including stationary, snacks, and refreshments, ensuring stock levels are maintained.
  • Provide administrative support for senior leadership and teams, including scheduling meetings, managing calendars, submitting work-related expenses for 4 senior leaders, and organizing documents.
  • Maintain accurate records and files for office expenses, contracts, and travel.
  • Manage relationships with local vendors and service providers for office supplies, IT, cleaning, and facility maintenance.
  • Manage contracts, negotiate pricing, and oversee facility improvements as needed.
  • Oversee and manage the office operations budget for each location, ensuring cost efficiency.
  • Process office-related invoices and payments by working closely with the finance team to ensure proper budgeting and reporting.
  • Plan and manage company events and team-building activities for offices across the region.
  • Coordinate travel arrangements, including flights, accommodation, and logistics for regional staff.
  • Liaise with IT teams to ensure all offices have the necessary equipment and technology.
  • Troubleshoot basic IT issues and coordinate with local IT support for more complex needs.
  • Organize social events and team activities to promote employee engagement and team cohesion.
  • Actively participate in maintaining the office culture by implementing initiatives that reflect company values.
  • Create a welcoming and inclusive office environment.

Requirements

  • Excellent written and verbal communication skills.
  • Strong customer service and interpersonal skills.
  • Proactive problem-solver and meticulous attention to detail.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
  • Proven ability to work in a fast-paced environment and stay calm under pressure.
  • Solid working knowledge of office processes, computer software (Microsoft Office Suite), electronic communications tools (Slack), and knowledge on expense platforms (Concur) and related processes.

Location

Candidates will join our team in Bogotá, Colombia.

Compensation and Benefits

The estimated salary for this role is $60,000 - $80,000 per annum, depending on experience. Additionally, employees at CrossBoundary receive a comprehensive benefits package, including health insurance, retirement savings plan, and paid time off.

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