Administrative Coordinator for Office Operations and Support

hace 4 semanas


Barranquilla, Atlántico, Colombia Auxis A tiempo completo

About the Role:


Auxis is seeking an experienced Administrative Coordinator to join our team and contribute to the efficient operation of our office. In this role, you will provide comprehensive administrative support, ensuring seamless day-to-day operations and exceptional client experiences.



Job Summary:


The Administrative Coordinator will be responsible for managing office supplies, equipment, and facilities, as well as coordinating travel and accommodation arrangements. You will also assist with onboarding new employees, maintain accurate records, and provide exceptional support to our team.



Key Responsibilities:



  • Office Management: Coordinate maintenance and repairs for office equipment, furniture, and facilities. Monitor and manage office supplies, orders, and inventory, ensuring adequate stock levels and managing purchase processes.
  • Travel and Accommodation Arrangements: Book travel and hotel arrangements as needed. Arrange client visits, transportation, travel insurance, and employee flights.
  • Access Control and Onboarding: Manage the access control process, including creating and deactivating access cards, updating codes, and supporting existing employees. Assist with onboarding coordination, including sending invites and handling vendor interactions.
  • Client and Visitor Interaction: Answer calls and greet clients and visitors with professionalism and proper etiquette. Provide information and support to visitors.
  • Communication and Documentation: Produce and distribute general information emails. Assist in preparing reports related to transportation, supplies, petty cash, and credit card statements. Maintain accurate and up-to-date human resource files, records, and documentation.


Requirements and Qualifications:


Auxis is seeking an exceptional Administrative Coordinator with a strong work ethic, honesty, and loyalty. You should possess excellent communication and organizational skills, with a proven ability to work in a fast-paced environment and handle multiple tasks simultaneously. A minimum of a high school diploma or technical degree is required, with a strong proficiency in MS Office tools and excellent language skills in English and Spanish.



Salary: The estimated annual salary for this role is $60,000-$80,000, depending on experience and qualifications.



Benefits: Auxis offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off.



About Auxis: Auxis is a dynamic and innovative company dedicated to providing exceptional services to our clients. We are committed to fostering a positive and inclusive work environment, where our employees can grow and thrive.



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