Administrative Operations Coordinator

hace 1 semana


Medellín, Antioquia, Colombia Talentek By Hubtek A tiempo completo
Role Overview

Talentek by Hubtek is a forward-thinking company that prioritizes employee growth and development, offering learning experiences and opportunities for advancement. We provide innovative Talent and Technology services to businesses, striving to become industry leaders in our field.

Job Summary

We are seeking an Administrative Operations Coordinator to support the administrative tasks related to our client's operational and administrative processes. As a key member of our team, you will be responsible for reviewing and processing trucker payables, generating delivery orders, and dispatching trucks to ensure timely and efficient moves. Your excellent communication skills and customer service experience will enable you to respond promptly to booking requests and provide quotes to customers.

Key Responsibilities
  • Review and confirm accuracy of trucker payables using company systems
  • Generate delivery orders for internal and external trucking moves (FCL & LTL) for bookings and equipment requirements
  • Dispatch trucks to ensure moves are completed on time and efficiently
  • Respond timely to booking requests from Documentation Coordinators and customers
  • Provide great customer service for internal and external customers
  • Provide quotes to customers (internal and external) timely and accurately
  • Able to provide customers with options as required
  • Troubleshoot internal systems to ensure timely information is provided to customers
Requirements

To succeed in this role, you should possess:

  • Belief in and passion for your work
  • Attention to detail
  • Organizational skills
  • Effective time management
Desirable Qualifications

Candidates with studies in International Business, Business Administration, Industrial Engineering, Foreign Languages, Foreign Trade, or Logistics-related fields will be preferred. At least 2 years of experience in customer service or the Logistics industry is also required. Advanced English skills (B2+ or higher) are essential.

Benefits

This position offers a competitive salary package, including:

  • Salary: approximately COP 2,500,000 (COP 3,000,000 after 18 months)
  • Indefinite term contract + benefits
  • Mondays to Fridays, 7:00 a.m. - 4:00 p.m., following the American calendar, with one Saturday on-call per month (half-day, remote work)
  • Modern office space at WeWork Santa Fé (El Poblado)


  • Medellín, Antioquia, Colombia Sagan A tiempo completo

    The Administrative Operations Coordinator role at Sagan is an exciting opportunity to support the smooth operations and effective task management of our organization. Located remotely in the CST time zone, this position will involve managing data, reporting, and communication, while working on a range of administrative playbooks to meet organizational...

  • Operations Coordinator

    hace 1 semana


    Medellín, Antioquia, Colombia Sophilabs A tiempo completo

    Sophilabs is seeking an Operations Coordinator to support the operations team with various duties. This role requires flexibility and a willingness to learn new technology.About the JobThis Full-Time Remote Position offers an estimated salary of $45,000 - $55,000 per year. As an Operations Coordinator at Sophilabs, you will play a vital role in supporting...


  • Medellín, Antioquia, Colombia beBee Professionals A tiempo completo

    Job SummarybeBee Professionals is looking for a Financial Operations Coordinator to support our financial team in Medellín. The successful candidate will be responsible for providing administrative and accounting support, including managing accounts payable and receivable, preparing financial statements, and maintaining accurate records.The ideal candidate...


  • Medellín, Antioquia, Colombia SD Solutions A tiempo completo

    About the Role:We are seeking a highly skilled People Operations Coordinator to join our global team at SD Solutions. As a key member of our People Operations team, you will be responsible for ensuring the smooth running of our core processes and procedures.Key Responsibilities:End-to-end HR operational and administration of all People-related processes,...


  • Medellín, Antioquia, Colombia Parexel A tiempo completo

    Unlock Your Potential with ParexelWe are seeking a highly skilled Clinical Operations Coordinator to join our team in Colombia. As a Clinical Operations Coordinator, you will provide project-level support to the Project Lead and team members of assigned projects during any and all phases of the project.Key Responsibilities:Ensure tools are set up according...


  • Medellín, Antioquia, Colombia Hubtek A tiempo completo

    We are seeking an experienced Logistics Operations Coordinator to join our team at Hubtek in Medellín, Colombia. As a Logistics Operations Coordinator, you will play a critical role in ensuring the smooth execution of logistics operations, including trucking moves, delivery orders, and equipment requirements.Your responsibilities will include reviewing and...


  • Medellín, Antioquia, Colombia LinkGraph A tiempo completo

    Job DescriptionWe are seeking a highly skilled and organized Business Operations Coordinator to join our team at LinkGraph. In this role, you will provide critical support to our CEO and executive team, ensuring seamless day-to-day operations and driving business growth.Responsibilities:Administrative Support: Manage the CEO's calendar, emails, and personal...


  • Medellín, Antioquia, Colombia DPV Transportation Worldwide A tiempo completo

    DPV Transportation WorldwideAdministrative CoordinatorWe are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to our Chief Operating Officer. As a key member of our team, you will be responsible for managing the Executive's calendar, coordinating travel arrangements, and preparing financial reports. Your...


  • Medellín, Antioquia, Colombia AgileEngine A tiempo completo

    Talent Operations Coordinator Job DescriptionWe are seeking a highly organized and communicative Talent Operations Coordinator to join our team in Bogota and Medellin. This is an exciting opportunity for a motivated individual to work with a dynamic company, creating award-winning custom software solutions.About the RoleSupport Software Engineers in finding...

  • Logistics Coordinator

    hace 3 semanas


    Medellín, Antioquia, Colombia Talentek By Hubtek A tiempo completo

    Talentek by Hubtek is a company that values the growth and development of its employees, providing opportunities for learning and professional advancement.As a Logistics Coordinator, you will play a crucial role in supporting the operational and administrative processes of our clients through our Talent and Technology services.Key responsibilities...


  • Medellín, Antioquia, Colombia Seller Interactive A tiempo completo

    About the OpportunityAre you looking for a dynamic role that offers the perfect blend of flexibility and challenge? As an Administrative Coordinator at Seller Interactive, you will be part of a vibrant team that prides itself on collaboration, innovation, and personal growth. Our Toronto-based company has been leading the e-commerce and digital marketing...


  • Medellín, Antioquia, Colombia PRGX Global, Inc. A tiempo completo

    Are you a detail-oriented and organized individual with a passion for data analysis? We are seeking a Senior Business Operations Coordinator to join our team at PRGX Global, Inc. in this exciting opportunity!About the RoleThis is a full-time position that involves working closely with our audit teams to prepare and deliver client reports and analysis. As a...


  • Medellín, Antioquia, Colombia Premier Medical Associates (PMA) A tiempo completo

    Marketing Specialist/Operations Coordinator Job DescriptionPremier Medical Associates (PMA) is seeking a highly motivated and detail-oriented Marketing Specialist/Operations Coordinator to support and lead various marketing initiatives across multiple industries.Key Responsibilities:Develop and implement comprehensive social media plans tailored for a...

  • Operations Coordinator

    hace 3 semanas


    Medellín, Antioquia, Colombia Curv Group LLC A tiempo completo

    Position: Operations CoordinatorLocation: RemoteCompany: Curv Group LLCJob Overview:We are seeking a detail-oriented professional to optimize our supply chain processes, manage inventory, and ensure seamless communication with suppliers. This role is integral in supporting efficient operations across product launches, inventory management, and logistics.Key...


  • Medellín, Antioquia, Colombia Talentek By Hubtek A tiempo completo

    Talentek By Hubtek is a dynamic organization that fosters the growth of young talent and supports the development of its employees on a personal and professional level through learning experiences and opportunities for advancement. We provide Talent and Technology services to various companies, offering a range of amenities, including casual attire and...

  • Logistics Coordinator

    hace 3 semanas


    Medellín, Antioquia, Colombia Source one south A tiempo completo

    Job Title: Logistics CoordinatorLocation: MedellinA Logistics Coordinator, or Logistics Specialist Coordinator, plays a crucial role in preparing, routing, and managing a company's purchase orders. Their key responsibilities include reviewing shipment materials before distribution, collaborating with transportation systems to ensure prompt shipment pick-ups,...


  • Medellín, Antioquia, Colombia Genius Sports A tiempo completo

    Role OverviewA highly motivated and detail-oriented individual is required to oversee the smooth running of the Genius Medellin office. The successful candidate will be responsible for ensuring the office environment is welcoming, safe, and secure.Main Responsibilities:Front of House - Manage reception, administration, security, events, maintenance, mail,...

  • Operations Coordinator

    hace 2 semanas


    Medellín, Antioquia, Colombia Sophilabs A tiempo completo

    Key Responsibilities Provide administrative support to the operations team, handling tasks such as scheduling, data entry and correspondence. Utilize software and applications to source new talent pools, manage candidate pipelines and troubleshoot issues. Develop and maintain relationships with candidates, customers and internal stakeholders.Requirements...

  • Logistics Coordinator

    hace 4 semanas


    Medellín, Antioquia, Colombia Source one south A tiempo completo

    Job Title: Logistics CoordinatorOverview:We are seeking a Logistics Coordinator to support our team in the USA from Medellín. The ideal candidate will have strong communication skills in English and will be responsible for coordinating logistics, managing schedules, and ensuring smooth operations for our U.S.-based team.Key Responsibilities:Coordinate and...


  • Medellín, Antioquia, Colombia Sagan A tiempo completo

    Job Title: Sales Operations AssistantLocation: Remote (EST Time zone)Salary Range: up to 1500 USDWork Schedule: Monday to Friday, 8:00 AM to 5:00 PM (EST)**Note:** This is an independent contractor position.Company Overview:Sagan is an exclusive membership community that bridges the gap between global talent and US-based businesses. We connect candidates...