Office Coordinator

hace 2 semanas

Bogota, Colombia Gensler A tiempo completo

Your Role

This individual is responsible for keeping the office running smoothly and overseeing administrative support. The role incorporates financial and administrative tasks, as well as serving as the main point of contact for the office and the office building administration.

What You Will Do- Lead and collaborate with the Office Services Team/Studio Coordinators to create a welcoming, warm and comfortable workplace for team members, clients and guests.-
- Responsible for the successful planning and logistics of all office events (internal and external), including Staff Meetings/Town Halls, Holiday/Bonus/Wellness Events, Appointments Day, Office Tours, Client meetings and other similar events.-
- Manage and coordinate all office moves, renovations, furnishings, and seating assignments.-
- Work closely with Office Leaders on studio space planning and seating. Forecast upcoming changes and develop scenarios.-
- Responsible for all budgets related to the office (events, storage, supplies, repairs, maintenance, studio moves, food + beverages, etc.).-
- Review and approve invoices for all services performed and purchases made.-
- Streamline operations and maintain efficiencies by finding ways for continuous improvements.-
- Responsible for building/office security programs.Your Qualifications
- Bachelor’s degree preferred
- 6+ years of experience in office/facilities and team management
- Event planning/management required
- Strong customer service background
- Experience successfully managing and motivating a team
- Approachable personality with excellent communication skills
- Strong facilitation, team building, relationship and problem-solving skills.
- A demonstrated ability to partner with the business to uncover business needs and objectives, craft appropriate strategies, and identify/implement efforts to help achieve goals.
- High attention to detail, organized with strong follow-through
- Strong verbal and written communication skills.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

  • Office Coordinator

    hace 2 días

    Bogota, Colombia Hub Talent A tiempo completo

    We are looking for an Office Coordinator to join our dynamic team in Bogota, Colombia. This role serves as the primary point of contact and coordinator for our growing office. - Manage all administrative tasks including facility management, supplies, mail, and travel arrangements - Coordinate office activities and events - Provide support to visitors and...

  • Specialized Talent Administrator

    hace 6 días

    Bogota, Colombia Cielo Talent A tiempo completo

    **Company Description**: Are you ready to accelerate your career? Join Cielo as a** Specialized Talent Administrator & Coordinator!** A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success! Cielo is a brand that reflects our big idea - that talent is rising - and with it our...

  • Master Data Coordinator

    hace 4 días

    Bogota, Colombia Brenntag A tiempo completo

    **Master Data Coordinator**: Our team in **Bogotá and Mexico **currently has an opening for a **Master Data Coordinator** **YOUR ROLE & RESPONSIBILITIES**: S **ummary of Job Purpose and Function** The Data Coordinator is the primary driver of operations for the MDM Organization. Working within the established MDM processes and tools, they contribute...

  • Facilitator, Mission Office

    hace 4 días

    Bogota, Colombia Qualfon A tiempo completo

    FACILITATOR, MISSION OFFICE **Posted On**:Apr 3, 2023 **Location**: Bogota, Cundinamarca, CO **Company**:Qualfon - Job Summary**Duties & Responsibilities**: - Develops sustainable training activities for the entire quarter/year - Implements the training calendar timely & properly - Amends training calendar based on business/client needs - Reports to...

  • Hard Service Coordinator

    hace 6 días

    Bogota, Colombia CBRE A tiempo completo

    CBRE es la empresa número uno en Colombia y en el Mundo en Servicios y Consultoría Inmobiliaria y estamos solicitando un Hard Service Coordinator, esta es una gran oportunidad de hacer la diferencia y aprender del mejor equipo en Real Estate. **Requisitos**: - Ingeniería Civil, Eléctrica, Electromecánica, Mantenimiento terminada. - + 2 años de...

  • Marketing Coordinator

    hace 4 días

    Bogota, Colombia Anton Paar Colombia S.A.S. A tiempo completo

    **Anton Paar Colombia S.A.S. | Bogotá D.C., Colombia**: **Responsibilities**: The Marketing Coordinator will be responsible of following activities: - Support marketing campaigns, ensuring seamless execution and delivery of key messages - Assist in the promotion and production of webinars and seminars. - Support in the coordination and follow-up of events,...

  • Tefos Programme Delivery Officer

    hace 6 días

    Bogota, Colombia Foreign & Commonwealth Office A tiempo completo

    Job Description (Roles and Responsibilities) **Main purpose of job**: To support programme management and overview activities of the Territorios Forestales Sostenibles programme funded by the International Climate Fund (ICF) in Colombia (£63 million).To support the TEFOS Programme coordinator and the SRO in the effective delivery of each of the components,...

  • HR Coordinator

    hace 7 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **HR Coordinator (Remote)**supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...

  • Facilities Coordinator

    hace 4 días

    Bogota, Colombia JLL A tiempo completo

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • People Hub Coordinator

    hace 4 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **People hub coordinator** supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...

  • HR Coordinator

    hace 7 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **HR Coordinator**supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a variety of...

  • Activity Hub Coordinator

    hace 7 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **Activity Hub Coordinator** supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...

  • People Hub Coordinator

    hace 4 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **People hub coordinator** supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...

  • Activity Hub Coordinator

    hace 7 días

    Bogota, Colombia Sophilabs A tiempo completo

    **⭐️ A Typical Day** A **Activity Hub Coordinator** supports the operations team with clerical duties. **Responsibilities for this position include, but are not limited to**: - Source new leads (applicants and/or customers) using our sourcing software - Troubleshoot and identify issues as fast as possible and causes of applicant's problems using a...

  • Stations & Architecture Coordinator - Underground

    hace 6 días

    Bogota, Colombia AECOM A tiempo completo

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Coordinador de Logística

    hace 4 días

    Bogota, Colombia Traffic Tech Inc. A tiempo completo

    **Quiénes somos**: Cuando te unes a Traffic Tech, te unes a un equipo que mantiene la economía global en movimiento. Traffic Tech está reconocido como un líder de la industria y el socio logístico de muchas marcas internacionales altamente reconocidas. Con oficinas en Norteamérica, Sudamérica, Asia y Europa, la empresa ofrece soluciones progresivas y...

  • Underground Works Coordinator

    hace 6 días

    Bogota, Colombia AECOM A tiempo completo

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Sales Admin Coordinator

    hace 2 días

    Bogota, Colombia Zimmer Biomet A tiempo completo

    -Requisition Number AMER28384 Employment Type Full-time Location Bogota **Job Summary**: - The Coordinator supports the North America Commercial Operations staff with administrative, project, office coordination and operational tasks. This role reports to the Commercial Operations team’s Project Specialist in support of VPs and the larger leadership...

  • Sales Admin Coordinator

    hace 2 días

    Bogota, Colombia Zimmer Biomet A tiempo completo

    **Requisition Number**: AMER28384 **Employment Type**: Full-time **Location**: Bogota **Job Summary**: The Coordinator supports the North America Commercial Operations staff with administrative, project, office coordination and operational tasks. This role reports to the Commercial Operations team’s Project Specialist in support of VPs and the larger...

  • Civil Works Coordinator

    hace 6 días

    Bogota, Colombia AECOM A tiempo completo

    Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...